Finance Coordinator, College of Medicine

Finance Coordinator, College of Medicine Primary Purpose: To provide essential financial and administrative support for the Master of Physician Assistant Studies (MPAS) program within the College of Medicine. This position provides financial support to the MPAS program for operational and research activities of the academic unit, with major responsibilities for financial transactions, reconciliations, processing faculty payments, reporting and budget support. Nature of Work: Reporting to the Program Manager, with oversight from the Academic Director this position works closely with a broad range of individuals and groups at all levels of the organization and with external clients and stakeholders. Activities may include assisting with the preparation of financial statements and other internal or external reports; completion of accounting processes such as variance analysis and reconciliations; participating in the review, documentation and enhancement of current business processes and practices; and other projects or duties which may be identified. Day-to-day activities include processing financial transactions, analysis, and ensuring invoices are processed in a timely manner. This position works in a team-oriented, high-traffic, high-volume office setting where multiple competing demands and strict deadlines are the norm. Sound judgement and attention to detail, policies and procedures is important. A high degree of accuracy is required as data, analysis and reporting may have long term and far reaching impacts. The coordinator is required to manage multiple tasks, details, deadlines and priorities in an environment with interruptions and competing demands. The ability to interact effectively with a wide range of people, problem solve and make decisions on a variety of issues are key factors for success in this position. Typical Duties or Accountabilities: Prepares and maintains financial records of the program, including purchase orders, vendor invoices, accruals, credit card payments, journal vouchers, and other day-to-day financial transactions in a timely manner and in accordance with University of Saskatchewan policies as they relate to financial management Conducts payroll-related reconciliations, changes, and submissions Purchase card reconciliations Reliable assistance in collection, compilation and interpretation of financial or statistical data Contributes to the preparation of the program’s budget process, quarterly financial reporting, year-end activities and other types of financial reports Assists in developing and monitoring budgets, forecasting expenditures, and completing fund reconciliations Support the program in their day-to-day financial and operational needs by providing knowledge and direction on university and college policies, processes, financial approvals and oversight Participate in development and communication of best practices and process improvements, particularly regarding financial and operational policies and procedures Maintain paper and electronic documentation for audit compliance Model a high standard of performance and outcomes, ensure positive, diverse and inclusive work environments Assist with ensuring financial activity complies with legislation, general accounting principles, agreements with external parties, and University policies and procedures  Independently prioritizes daily tasks and responsibilities to meet various deadlines Exercises discretion and professional judgment in maintaining confidential information Education: A Business Accountancy diploma from a recognized institution or Bachelor of Commerce degree with an accounting or finance major is required. A combination of education and experience may be considered. Experience: At least three to five years of related experience is required; preferably in a complex and diverse fund source organization, such as a health care or post-secondary education environment. Knowledge of accounting procedures and protocols, budget administration and financial forecasting, analysis and reporting. Experience in complex data analysis and/or interpretation, evaluation methodologies, and developing formal reports and policy. Strong to excellent analytic ability including self-directed spreadsheet and data-based analysis, modeling, reporting and superior desktop software skills, particularly Microsoft Excel. Direct knowledge and experience with University of Saskatchewan systems and functions including payroll, budgeting, forecasting, accounting and payment services would be an asset. Experience working and collaborating in diverse and inclusive settings is required. Skills: Demonstrated professional maturity, judgment and decisiveness. Proficient skills in accounting and budgeting, computer applications and programs including spreadsheets, databases and word processing. Ability to take initiative, be self-directed and exercise diplomacy and creativity in solving issues. Ability to make data-driven decisions and demonstrated commitment to quality with a high level of attention to detail. Demonstrated experience in being highly organized with proven ability to manage multiple projects at a time and meet deadlines. Strong evidence of relationship building, ability to work collaboratively, with polished presentation, written and interpersonal communication skills.