Executive Administrative Assistant to the Mayor

4 hours ago

Victoria, Canada District of Saanich Full time

Description: The District of Saanich is the largest municipality in Greater Victoria—an exceptional mix of urban and rural neighbourhoods and home to approximately , residents. With 1,+ employees and a reputation for being a great place to work (including recognition as one of BC’s Top Employers for ), we offer a collaborative, progressive environment where people do their best work—and keep growing.  The Administration Department is seeking an Executive Administrative Assistant to the Mayor who will provide executive administrative, research, and communications support to the Mayor, and Council as required. This position maintains and prepares confidential records and correspondence, undertakes research and special projects, prepares briefing notes, schedules meetings and organizes presentations. This position requires a high level of confidentiality, sound judgement, diplomacy, an understanding of the District’s strategic priorities and the ability to thrive in a fast-paced environment. Considerable independence of action and judgement is required when providing administrative support and when dealing with officials, department heads, employees and the general public.  This position reports to the Executive Administrative Assistant to the CAO and provides continuity of coverage for this role when required.  Requirements of this position include: Two years post-secondary education in areas such as business administration, public administration, communications; Four years’ experience at a senior professional support level; An equivalent combination of education and experience in related areas may be considered; Experience handling and maintaining confidentiality when handling sensitive information; Experience with office administration procedures such as planning and organizing meetings, calendar management and travel requests; Experience in word processing and other computer applications such as spreadsheets, databases, Internet and mail tracking systems. In addition to the interview process, testing may be conducted. Important Information: The District of Saanich is recognized as one of BC’s Top Employers for . As an equitable and inclusive employer, we value diversity of people to best represent the community we serve and provide excellent services to our citizens. We strive to attract and retain passionate and talented individuals of all backgrounds, demographics, and life experiences. If you require any adjustments to enable participation at any stage of the recruitment process, please contact in confidence . We thank all applicants for applying.

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