Admin Assistant, Chief, OB, PT

Job Description Admin Assistant, Chief, OB, PT (J1225-0407) Company Bio North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career Position Summary Admin Assistant - OBGYN In this position you will work as an Administrative Assistant to the Chief of Obstetrics and primarily support the Chief's Clinical Practice. In addition, you may be needed to assist in supporting departmental needs such as call schedules and departmental meetings.You will have the accountability for visibly role modeling the values and attributes of staff working in a hospital focused on quality, safety, risk, and patient- and family- centered care. In this position you will support the Hospital’s academic mandate of advancing care through teaching and learning. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients, and families.Are you a good fit for this role? You are if you are a great relationship builder and see the value in fostering close contacts and synergies with peers across the entire organization. You have great interpersonal skills, and prioritize making a connection with physicians, staff, patients, and families. You have effective organizational, problem-solving, prioritization, and time management skills and you can prioritize and meet deadlines, working well under pressure. On a practical level, you will Provides specialized clinical administrative support using demonstrated judgement, initiative and independence to assist the Chief of Obstetrics in caring for their obstetrical and gynecologist patients.Provide administrative support when needed to members of the Department of ObstetricsAssist in managing departmental meetings and On-call schedules when needed Coordinate and plan meetings including preparation of documentation of agendas, minutes, work plans and project charters, and room set up as neededManages confidential information in a sensitive and professional mannerComply with Occupational Health and Safety StandardsPerforms other duties as required. Qualifications Undergraduate degree preferred.Secretarial Courses or diploma or certificate in Office Administration.Knowledge of office and management principles.Ability to utilize standard office equipment and order routine supplies.Knowledge of Medical terminology an asset.Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.Knowledge of computer applications, i.e., word processing, spreadsheets, graphicsElectronic Medical Records experience preferredAt least three years in a secretarial position with administrative experienceExtensive calendar management experienceExcellent organizational and problem-solving skills: able to organize/plan ahead i.e. committee workExcellent written and verbal communication skills.Excellent interpersonal and customer service skills.Develop reports and PowerPoint presentations as required.Ability to work independently.Accurate minute taking skills, filing.Accurate keyboarding, word processing skills - minimum 55 wpm.Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Directors.Resourcefulness and ability to adapt in response to Program’s needs.Flexible with schedule.Bilingualism in French/English preferred. What We Offer Working at NYGHmeans working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals.This is a Part Time Permanent Position, with 8 hours shifts , days, evenings and weekends shifts in the Maternal, Newborn, Paediatrics and Obstetrics program.We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan. #INDO