Executive Assistant to the CEO
2 weeks ago
Executive Assistant - DotYetiImportant Note: This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time). We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations. What you'll do: Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information. Our ideal candidate: Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.Can work in PST working hours. Bonus Points for: Previous startup and/or design agency experience.Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives. What We Offer: Fully Remote Work: Enjoy the flexibility of a remote work environment.Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage.Professional Growth: Opportunity to grow with a talented and collaborative team.Competitive Compensation: Competitive salary with yearly and surprise raises.Equipment Allowance: Allowance provided to equip your home office. Hiring Process: Initial InterviewSecond-level InterviewFinal InterviewJob Offer Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.
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Executive Assistant to CEO
3 weeks ago
Vancouver, Canada VoPay International Inc. Full timeAbout VoPay International Inc. VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do best...
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Executive Assistant to CEO
4 days ago
Vancouver, British Columbia, Canada VoPay International Inc. Full timeAbout VoPay International Inc.VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do best in...
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Executive Assistant to The CEO
1 week ago
Vancouver, Canada Response Biomedical Full time**Who we are**: Response Biomedical Corp. has been transforming acute care diagnostic testing, with the central focus on improving patient outcomes and healthcare reform for over 20 years. Response Biomedical fosters a values-based culture, committed to making diversity and inclusion our way of doing business. We believe the people we work with including our...
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Executive Assistant to CEO
6 days ago
Vancouver, Canada SelfDesign Learning Foundation Full time**Contract**Posting** #**:SD1612025AD** Posting Date: May 9, 2025 Closing Date: May 26, 2025 **Contract Opportunity** **Executive Assistant to the CEO** Team: SDLF Leadership Team Lead: President and CEO **Summary of the Opportunity** SelfDesign Learning Foundation (SDLF) is seeking a highly skilled and experienced Executive Assistant to provide...
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Executive Assistant to CEO
2 weeks ago
Vancouver, Canada Global Watch Company Full timeThis opportunity as Executive Assistant to the CEO of GWC offers a dynamic role in the leading luxury retail company. As the Executive Assistant, you will play a key part in keeping operations organized, coordinating activities, and enabling effective communication across the organization. This is an excellent opportunity for a highly organized professional...
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Executive Assistant to The CEO
1 week ago
Vancouver, Canada Synergy Accounting Full time**Who we are** At Synergy Accounting our success depends on our people, productivity, and procedures. An Executive Assistant is the supportive powerhouse behind the success of the business, and we’re currently seeking someone stellar to take on this role. The ideal professional for the role will provide comprehensive support to the CEO and the Executive...
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Executive Assistant to The CEO
1 week ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the CEO, the Executive Assistant provides exceptional senior administrative support while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. A professional and confident communicator, our Executive Assistant engages...
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Executive Assistant to The CEO
4 days ago
Vancouver, Canada Gohvan Film Production Inc. Full timeJob Positions: Executive Assistant to CEO Company: The Goh Van Film Production Inc. aspires to be an A-class film production company in Vancouver, which has the full capacity of Development, Pre-production, Production, Post-Production and Distribution. Established in Vancouver since 2016, with a focus on post-production (film editing, special/visual...
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Executive Assistant to CEO
4 days ago
Dunsmuir Street Suite , Vancouver, British Columbia, Canada, VX P VoPay International Full timeAbout VoPay International Inc. VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do best...
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Executive Assistant to CEO
2 days ago
Vancouver, British Columbia, Canada Axiom Builders Full timeAxiom Builders is looking for an Executive Assistant to support both the CEO and COO at our beautiful downtown Vancouver head office. This position is perfect for an organized, self-starting and down-to-earth administrative professional who is resilient and able to adjust to priorities on the fly with clarity and efficiency. This person will support two...
