Executive Assistant to The CEO

1 week ago

Vancouver, Canada Gohvan Film Production Inc. Full time

Job Positions: Executive Assistant to CEO

Company:
The Goh Van Film Production Inc. aspires to be an A-class film production company in Vancouver, which has the full capacity of Development, Pre-production, Production, Post-Production and Distribution. Established in Vancouver since 2016, with a focus on post-production (film editing, special/visual effects) in the beginning, Goh Van Film Production Inc. is now developing into a full range of film production company and committed to building an independent production team specializing in Development, Pre-production, Production, Post-Production and Distribution.

**Responsibilities**:

- Manage the CEO's calendar, including scheduling meetings with business partners.
- Take notes, record meeting minutes, and transcribe notes.
- Provide logístical and administrative support for meetings, including room bookings, equipment, supplies, catering, registration/tracking, and setting up Zoom/Teams and calendar invites.
- Assist in the preparation of business proposals.
- Handle basic bookkeeping tasks, including invoicing, payment receipts, and organizing receipts.
- Help with preparing contract agreements and project plans.
- Assist in writing reports and summaries, and provide editing and proofreading services.
- Coordinate and book travel arrangements.
- Set up and manage an office information system for files and documents.

Requirements and skills
- Proven experience as Executive Assistant, agent or relevant position
- Familiarity with office machines (e.g. fax, printer etc.)
- Knowledge of office management and basic bookkeeping
- Proficient in English and Mandarin preferred (oral and written)
- Excellent knowledge of MS Office (especially Excel and Word)
- Strong communication skills
- Good organizational and multi-tasking abilities
- Problem-solving skills
- Maintaining a valid BC driver's license and having access to a reliable vehicle is preferred.
- Works remotely with regular in-person meetings at the CEO's office.

Salary Negotiable depending on work experience

**Job Types**: Part-time, Full-time

Schedule:

- Monday to Friday

Work Location: In person

职位类型：全职, 兼职

预计小时数：每周 30

Work Location: Hybrid remote in Vancouver, BC V6C 2R6

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