Project Administrator

We’ve opened a role in our Sudbury office for a talented Project Administrator to work alongside exceptional people in JLR’s Project Delivery group.Pop Quiz: Does working in a supportive team environment with administrative professionals excite you? Are you a resourceful, clever, and enthusiastic Administrative Assistant with 3+ years of writing and interpersonal experience, and the ability to collaborate in a team-oriented environment? Do you have a keen attention to detail with strong organizational skills, multi-tasking, and Microsoft suite skills along with the ability to prioritize tasks? Are you willing to take on new challenges and learn new processes? If you scored four for four, JLR has a home for you as a Project Administrator You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, firm that has a long-established reputation for quality services in multiple sectors. JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative architecture, engineering, and planning professionals and support staff. If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you. Your Role as a Project Administrator: Choose your own adventure Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. As a Project Administrator, your role will include: Reception duties: Coordinating front-of-house services by greeting visitors at the front desk and directing them to the appropriate personnel. Distributing documents, mail, and courier packages. Monitoring multiple email inboxes and answering the reception telephone line when needed. Monitoring the inventory of office supplies and ordering supplies as necessary. Maintaining the reception area, lunchroom, boardrooms, and print rooms, as required. Assisting in the planning and implementation of office events. Performing administrative tasks, such as maintaining hardcopy and electronic office files, photocopying, and scanning. Assisting in daily administrative operations, including scheduling meetings, prioritizing tasks, scanning/filing, monitoring action items and assisting other administrative staff as required.  Project Administration duties: Performing project-related tasks, including organising tender documents, binding reports and proposals. Proofreading documents with careful attention to grammar, punctuation, style, tone, and consistency. Creating, maintaining and updating electronic filing tracking system and records. Quality checking documents to verify completeness and conforms to document standards. Coordinating workflows to ensure that documents and packages are submitted on time prior to the submission due date. Drafting and reviewing documents, including correspondence, proposals, contract admin documents, memoranda, agendas, meeting minutes and reports. Why Join Us? We live, work, breathe, sleep, and thrive in the communities we build. We love Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in Northern Ontario, the National Capital, and Kingston regions. Furthermore, we’re growing our presence in southwestern Ontario and all along the Great Lakes of Ontario. We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type. Employee Ownership and Career Growth Share ownership opportunities at all levels Merit and profit bonus program Competitive salaries reviewed annually Career Mentorship Program Work-life Balance and Employee Wellness Immediate health and dental benefits RRSP/DPSP matching program Flexible working hours Hybrid working Parental leave top-up program Fun Funds to plan extracurricular social events Community Engagement and Social Responsibility