Administrative Assistant, Project Controls

**Are you ready to make an impact in the construction industry?**

At TESC, we’re fueled by a bold vision: to set the standard as the go-to provider of safe, top-tier construction services. As the employer and partner of choice, we take immense pride in crafting the finest integrated construction solutions for our clients and projects.

We are seeking a dynamic Administrative Assistant, Project Controls, who shares our commitment to excellence, innovation, and people - someone who’s ready to support the coordination and efficiency of project controls processes while helping to drive the success of our construction projects. This role will provide essential administrative support to our project teams, ensuring that project tracking, documentation, and reporting are managed smoothly and efficiently.

**Roles and Responsibilities**:

- Build good working relationships with the project team to ensure timely, accurate flow of cost-related information.
- Assist with Labour, Equipment and Material (L.E.M.) creation and pricing by collecting, organizing, and entering data, collaborating with project managers to ensure timely entry and accurate data.
- Create and enter all Purchase Order Requisitions (P.O.R.) into Equipment, Material & Subcontractors log daily with accuracy.
- Perform accurate and timely collection, entry and verification of timesheets and reconciliation in the payroll system.
- Prepare, compile and sort documents for data entry.
- Assist with compiling data and documents for project billings (lump sum or time and material) under the direction of project managers.
- Liaise with Accounts Payable & Receivable to ensure accuracy of information provided and received.
- Perform general clerical duties including but not limited to, photocopying, faxing, scanning, mailing, and filing.
- Assist with the onboarding of new hires.
- Submit field hiring forms to the Payroll Administrator when working on a project site.
- Assist supervisors with daily communication and transfer of information.
- Attend and take minutes at progress meetings.
- Other duties as required.

**Job Specifications**:

- Ability to work on project site (construction) as required with varying rotation schedules.
- College diploma or business training.
- Minimum requirement of 3+years in an administrative role, including experience of 1+ year(s) in payroll and 1+ year(s) in construction.
- Strong numerical skills with keen attention to detail, required to identify errors or discrepancies in payroll and Labour Equipment Material (LEM) entries.
- Unionized experience is an asset.
- Experience in business writing, drafting correspondence, minute taking, reports etc.
- Strong time management and organizational skills.
- Excellent oral and written communication skills.
- Proven customer service skills, both internally and externally.
- Demonstrated ability to multitask and prioritize daily activities in a fast-paced environment in order to meet deadlines.
- Self-starter with the ability to work independently with mínimal supervision.
- Valid driver’s license and reliable transportation.

TESC is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- On-site parking
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- administrative role: 3 years (preferred)
- payroll: 1 year (preferred)
- construction: 1 year (preferred)

**Location**:

- Greater Sudbury, ON P3A 5N8 (preferred)

Work Location: In person