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Administrative Assistant, Event Sales- Toronto
1 hour ago
Job DescriptionServe as the primary point of contact for general inquiries via email and telephone, including accurately logging all inquiries.Prepare initial responses to client inquiries and assign them to the appropriate team members for follow-up.Prepare and distribute daily, weekly, and monthly departmental reports.Coordinate interoffice mail distribution schedules and materials.Track, maintain, and report on departmental expenses.Manage inventory and oversee the ordering of materials, supplies, and services for the O&B Events Sales team.Coordinate with internal partners and external suppliers to ensure the Sales team has everything needed for daily operations, including items such as gift bags and chocolates from O&B Artisan, gift cards, marketing materials, and business cards.Perform general clerical and administrative duties, including photocopying, mailing, filing, and maintaining organized Events department files.Support the management team with assigned project-based work, which may include drafting and editing documents, correspondence, and assisting with basic accounting functions.Provide ongoing support to the Events team as needed, including additional duties and responsibilities as assigned.Qualifications1–3 years of experience in a similar administrative role.Exposure to, or experience in, a sales and/or event planning environment is considered an asset.Experience performing basic accounting functions is an asset.Practical working knowledge of Microsoft Office applications.Self-motivated, flexible, and able to work independently with confidence.Ability to multitask and adapt priorities in a fast-paced, ever-changing environment.Excellent verbal and written communication skills, with polished and professional telephone etiquette.Strong customer service skills paired with impeccable personal presentation.A keen eye for detail and a high standard of accuracy.Available Monday to Friday, Daytime.Legally eligible to work in Canada.Additional InformationThis is a current vacancyThis role is a 12 month contract role with possibility of extension or promotion into Event Specialist Role. Salary Range: $40,000-$48,000AI Disclosure To ensure a fair and efficient recruitment process, some aspects of candidate screening may be conducted using AI software. All assessments and outcomes are reviewed by our human recruitment team to provide thoughtful, personalized consideration. We are committed to transparency and respect, ensuring a welcoming experience for every candidate.Accessibility & Accommodation Oliver & Bonacini is committed to providing an inclusive recruitment process. If you require accommodation or support during any stage of the hiring process, please let us know. We will work with you to ensure your needs are met in a respectful and timely manner.Equity, Diversity & Inclusion We value and embrace diversity in all forms and encourage applicants from all backgrounds to apply. Our recruitment practices are designed to ensure fairness, equity, and opportunity for every candidate
