Administrative Assistant

5 days ago

Hamilton, Ontario, Canada Webber Full time
Position Summary

The Office Administrative Assistant is instrumental in supporting the company's administrative and operational functions, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of organizational efficiency, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level. The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.

**Please note that this position does not start until 2025.**

Primary Duties and Responsibilities
  • Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
  • HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the development and implementation of HR policies.
  • Document Control and Compliance: Take charge of document management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
  • Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
  • Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
  • Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
  • Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
  • Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
  • Responds to urgent inquiries, coordinating timely assistance as needed.
  • Required to be available for as needed for overtime.
  • All other duties as assigned.
Knowledge, Skills & Abilities
  • Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology.
  • Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
  • Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
  • A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
  • Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
  • A strong understanding of business operations, human resources management, and financial processes.
Education and Experience
  • HS Diploma or GED required
  • Demonstrated knowledge of MS Office (Outlook, Word, Excel, and PowerPoint) required.
Work Conditions/Physical Demands
  • Regularly required to sit for extended periods.
  • Occasionally required to stand and walk for brief periods.
  • Frequent use of hands and fingers for handling or feeling, and reaching with hands and arms.
  • Must have good vision for close work, distance viewing, color differentiation, and focusing adjustments.
Work Environment:
  • Primarily an office setting.
  • Typically experiences a moderate noise level.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.


Webber Infrastructure Management Canada Limited, a Webber Group Company, is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially



Job Posted by ApplicantPro

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Wayne Nichols Insurance & Financial Services Ltd. Full time

    Administrative Assistant- Wayne Nichols Insurance Ltd. a Desjardins Insurance Agent Job title: Administrative AssistantAbout Our Company:At Wayne Nichols Insurance & Financial Services Ltd., we're committed to empowering growth and innovation. We work with a team of talented, motivated individuals who share our passion for efficiency and excellence. As a...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada Sargent Lundy Full time

    This position allows for a hybrid work schedule with a mix of work spent in office and working remote from home.Sargent & Lundy provides comprehensive consulting, engineering, design, and analysis for electric power generation and power delivery projects worldwide. With a highly professional and experienced staff solely dedicated to the energy business, we...

  • administrative assistant

    2 days ago

    Hamilton, Ontario, Canada McMaster University Full time

    Job Details Regular/Temporary Temporary Job Title ADMINISTRATIVE ASSISTANT (II) Job ID 68446 Location HSC- Central Campus Open Date 31/03/2025 Job Type Continuing Close Date 13/04/2025 Employee Group Unifor Unit 1, Staff Favorite Job Department FHS Academic Administration Salary Grade/Band Grade 5 Salary Range $20.72 - $32.57 (hourly) Hours per Week 20...

  • Administrative Assistant

    4 days ago

    Hamilton, Ontario, Canada Good Shepherd Centres Full time

    Hours: The working schedule will be three days a week, from 9:00 AM to 3:00 PM.Who We AreAt Good Shepherd, we are committed to providing hope and enhancing dignity and self-determination for individuals and families. To learn more about Good Shepherd, visit our website at Reporting to the Director of Clinical Operations, the Seniors Program Administrative...

  • Administrative Assistant

    6 days ago

    Hamilton, Ontario, Canada The Vantage Talent Group Full time

    We are in search of a dynamic and client-centric Administrative Assistant to join one of our client teams. As a pivotal member, your role will involve maintaining client management by promptly responding to inquiries and providing proactive support to our advisory team. Your duties will encompass overseeing customer relationship management (CRM), ensuring...

  • Administrative Assistant

    3 weeks ago

    Hamilton, Ontario, Canada The Vantage Talent Group Full time

    We are in search of a dynamic and client-centric Administrative Assistant to join one of our client teams. As a pivotal member, your role will involve maintaining client management by promptly responding to inquiries and providing proactive support to our advisory team. Your duties will encompass overseeing customer relationship management (CRM), ensuring...

  • Administrative Assistant

    2 days ago

    Hamilton, Ontario, Canada Extendicare Canada Inc. Full time

    Welcome to Extendicare Canada Inc., where we prioritize the well-being of our residents and offer a fulfilling career for you.Job SummaryWe are seeking an organized and detail-oriented Ward Clerk/Receptionist to join our team. As a key member, you will be responsible for various administrative tasks, ensuring the smooth operation of our healthcare...

  • administrative assistant

    1 day ago

    Hamilton, Ontario, Canada McMaster University Full time

    Job Details Regular/Temporary Regular Job Title ADMINISTRATIVE ASSISTANT (II) - General Pediatrics Job ID 68530 Location HSC- Central Campus Open Date 03/04/2025 Job Type Continuing Close Date 10/04/2025 Employee Group Unifor Unit 1, Staff Favorite Job Department Pediatrics Salary Grade/Band Grade 5 Salary Range $20.72 - $32.57 (hourly) Hours per Week 35...

  • Clinical Administrative Assistant

    2 days ago

    Hamilton, Ontario, Canada St. Joseph's Healthcare Hamilton Full time

    Job RequirementsThis position involves providing high-quality administrative support to various stakeholders in a mental health setting.Main Responsibilities:Preparing and submitting financial documents, such as inpatient/outpatient billings and invoices.Providing comprehensive administrative support, including correspondence, transcription, photocopying,...

  • ADMINISTRATIVE ASSISTANT

    2 days ago

    Hamilton, Ontario, Canada McMaster University Full time

    Job Details Regular/Temporary Regular Job Title ADMINISTRATIVE ASSISTANT (III) Programs Job ID 68479 Location HSC- Central Campus Open Date 31/03/2025 Job Type Continuing Close Date 06/04/2025 Employee Group Unifor Unit 1, Staff Favorite Job Department Medicine Salary Grade/Band Grade 6 Salary Range $21.95 - $35.24 (hourly) Hours per Week 28 Posting Details ...

  • Administrative Assistant

    7 days ago

    Hamilton, Ontario, Canada Extendicare Canada Inc. Full time

    Job Description:The Ward Clerk plays a vital role in supporting the Director of Care (DOC) and the home. As an administrative assistant, you will provide a variety of clerical and administrative functions, including responding to phone calls, greeting visitors, and maintaining resident records.Responsibilities:Answering phone calls and taking...

  • Administrative Assistant to the Chair

    2 days ago

    Hamilton, Ontario, Canada McMaster University Full time

    Job Details Regular/Temporary Temporary Job Title Administrative Assistant to the Chair - Psychology, Neuroscience & Behaviour - REPOST Job ID 67497 Location Central Campus Open Date 26/03/2025 Job Type Limited Term (> 12 months) Close Date 04/04/2025 Employee Group Unifor Unit 1, Staff Favorite Job Department Psychology, Neuroscience and B Salary Grade/Band...

  • Dental Administrator/ Dental assistant

    4 weeks ago

    Hamilton, Ontario, Canada Dentalcorp Full time

    About Us:Upper Ottawa Dental is an innovative practice providing excellent care to Hamilton and surrounding areas. Our team of dental professionals are committed to providing you with the best care. We offer many contemporary services, such as cosmetic dentistry and much moreWe pride ourselves on providing quality dental care and 5.0 stars on Google is...

  • Dental Administrator/ Dental assistant

    4 weeks ago

    Hamilton, Ontario, Canada Upperottawadental Full time

    About Us:Upper Ottawa Dental is an innovative practice providing excellent care to Hamilton and surrounding areas. Our team of dental professionals is committed to providing you with the best care. We offer many contemporary services, such as cosmetic dentistry and much moreWe pride ourselves on providing quality dental care, and 5.0 stars on Google is...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada Brokerlink Inc. Full time

    Job Category: AdministrationRequisition Number: ADMIN006128Posted: March 25, 2025Employment Type: Full-TimeLocationsShowing 1 locationHamilton:78 Queenston RoadHamilton, ON L8K6R6, CANToronto:1000, 700 University Avenue10th Floor, Suite 1000Toronto, ON M5G1Z5, CANSudbury:1400 Marcus DriveSudbury, ON P3B4K5, CANBarrie:Unit 103, 128 Wellington Street...

  • Administrative Coordinator

    2 days ago

    Hamilton, Ontario, Canada Extendicare Canada Inc. Full time

    Job Title: Administrative CoordinatorAbout UsAt Extendicare Canada Inc., we believe that a collaborative work environment and recognizing individual achievements foster growth and development. Our team is dedicated to delivering exceptional care to our residents, and we're seeking a detail-oriented Administrative Coordinator to join our...

  • Campus Administrator

    13 hours ago

    Hamilton, Ontario, Canada CIMT College Full time

    About CIMT College CIMT College is registered as an Ontario Career College under the Ontario Career Colleges Act, 2005 and is a member of Career Colleges Ontario and National Association of Career Colleges. Since 1998, CIMT College has been guiding and training both local and international students by providing them learning experiences that meet...

  • Administrative Support Specialist

    6 days ago

    Hamilton, Ontario, Canada Safescapes Full time $26 - $30

    About Safescapes\We are a growing company based in Ontario, dedicated to enhancing spaces with our rubber surfacing solutions. Our mission is to provide safe, comfortable, and aesthetically pleasing surfaces for residential and commercial customers.\As a leading provider of slip-resistant pool decks, impact-absorbing playgrounds, and durable driveways, we...

  • Administrative Accountant

    2 days ago

    Hamilton, Ontario, Canada The Effort Trust Company Ltd. Full time

    Accounting Administrator Job Summary:">We are seeking a highly skilled Accounting Administrator to join our team.Responsibilities:">Serve as a subject matter expert to assist team members in resolving accounting discrepancies and inaccuracies.Prepare and file HST returns in a timely manner.Process journal entries and perform general ledger account...

  • Office Administrator

    42 minutes ago

    Hamilton, Ontario, Canada Randstad Canada Full time

    Are you a highly organized individual looking to kickstart your career in administrative support? Do you have strong Microsoft Outlook skills and enjoy handling appointment scheduling, client communication, and daily office administration tasks? If you thrive in a structured, service-focused environment, we have the perfect administrative job opportunity for...