Executive Assistant

Are you looking for a new administrative challenge? Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?Our client, a major legal firm, is looking to hire an Executive Assistant to support 1 partner and 1 lawyer within the downtown Montreal office.Advantages-Full-time, permanent position (35h/week)-4 weeks of vacation-Hybrid schedule (3 days a week in person and 2 days at home)-Salary range between $60000/year and $85000/year (depending on experience)-Flexible, advantageous group insurance available upon hiring-24-7 telemedicine service-Employee assistance program, including a wellness management program-Flexible working days to improve work-life balance-Reimbursement of sports expenses-A friendly and inclusive work environmentResponsibilities-Manage and organize internal and external events-Draft documents, letters, emails, and notes for clients or lawyers;-Maintain lawyers' schedules, including coordinating appointments;-Organize travel-Open, file, track, and organize paper and electronic files;-Organize and coordinate meetings between lawyers and clients;-Track deadlines and files;-Prepare procedure, exhibit, and authority books;-Enter lawyers' time data and perform billing.Qualifications-10 or more years of experience in a professional environment or in a similar role;-Fluent in both spoken and written English and French;-Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Outlook;-Autonomy, initiative, and a strong sense of responsibility;-Versatility and flexibility to work in a team;-Keen sense of customer service and impeccable professional ethics.Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis-work on client projects, products or deliverables that are required to be delivered to clients in EnglishSummaryInterested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.For more information on this and all other positions currently available, visit www.randstad.ca.We look forward to receiving your resumeAll resumes received will be considered equally.Only selected candidates will be contactedRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.