Executive Assistant

🌟 Executive Assistant - Randstad Professionnel (Business Administration) 🌟Are you an experienced Executive Assistant with outstanding organizational skills and recognized expertise in producing reports and presentations?We are looking for a key individual for a challenging role in Montreal, offering a dynamic hybrid work environment (3 days in the office, 2 days at home) and a competitive salary ranging from $70,000 to $85,000 for 35 hours per week.As a Senior Executive Assistant, you will report directly to the Senior Vice President and Chief Operating Officer (SVP & COO) and provide high-level administrative support to the Chief Financial Officer. Your contribution will be crucial for the fluidity of operations and the effective coordination of internal and external activities. This Executive Assistant role requires constant proactivity and proven ability to manage multiple priorities in a demanding environment.A large part of your mandate will involve demonstrating advanced proficiency in the Microsoft 365 suite (particularly PowerPoint and Excel) for creating impactful presentations and compiling detailed reports, making you an expert in business administration and reporting.This Executive Assistant position requires excellent command of both English and French, both spoken and written. This requirement is necessary for interacting with senior executives and external partners across Canada and possibly internationally, thus ensuring communication and collaboration with non-French-speaking stakeholders who are essential to the organization's operations.AdvantagesWhat the Client Company Offers to its Future Executive AssistantSalary: $70,000 - $85,000Work Schedule: Hybrid work arrangement (3 days in the office, 2 days remote)Work Week: 35-hour work weekLocation: Office in Montreal, in the Côte-des-Neiges district.Accessibility: Office is accessible by public transportation.Parking: Possibility of on-site parking.Benefits: Access to competitive social benefits/advantages.ResponsibilitiesThe Executive Assistant will play a pivotal role in supporting the two principal executives. Your key responsibilities in business administration will include:Managing and optimizing the complex and high-volume schedules of the SVP & COO and the Chief Financial Officer.Planning, organizing, and coordinating internal and external meetings, including complete logistics management and rigorous follow-ups.Drafting, reviewing, and formatting high-level professional documents (correspondences, memos, reports, presentations) with meticulous attention to detail.Ensuring complete management of executive business travel (contacts, calendars, and bookings).Processing required invoicing for various services (legal, general, finance, etc.).Actively participating in the organization and coordination of team communication activities, as well as special events (inaugurations, open houses, team activities).Providing administrative and secretarial support to certain other division members, based on needs and urgency.Acting as replacement for the administrative assistant in case of absence.QualificationsExcellent command of French and English, both spoken and written (imperative for communications with senior management and partners).Advanced proficiency in the Microsoft 365 suite (Word, PowerPoint++, Teams, Outlook), with marked expertise in producing reports (reporting) and presentations.Exceptional ability to establish professional relationships with people at all hierarchical levels.Excellent communication skills and a rigorous, proactive sense of organization.Ability to work under pressure in a dynamic environment and simultaneously manage numerous priorities and complex tasks.Highly developed team spirit and autonomy in the daily management of your responsibilities.Openness and interest in adopting new technologies, including AI tools.SummaryIf this Executive Assistant position for a Montreal corporation in the Côte-des-Neiges district matches your expectations, then don't wait any longer to submit your application to mag.paga@randstad.caRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.