Executive Assistant, Chief

3 days ago

Fort Chipewyan, Canada Mikisew Cree First Nation Full time
Job Description Job Description Salary:

Who We Are

The Mikisew Cree First Nation (Mikisew) has lived on the ancestral lands of the Athabasca Delta and Wood Buffalo National Park in northeastern Alberta since time immemorial. The lives of our members are linked to the land and to a close understanding of traditions, history and a natural way of life. Many of our members live in the hamlet of Fort Chipewyan, and our traditional lands range over a large portion of Athabasca oil sands deposits. For nearly 30 years, Mikisew Group, our wholly owned business arm, has worked toward the long-term, sustainable economic progress of our Nation and its members through employment and significant investments in education, training, social programs and infrastructure.

Who You Are

Reporting to the Chief Executive Officer, the Executive Assistant is responsible for providing high-level administrative support to the Chief and Council, ensuring efficient operation of the office, and facilitating communication between the Chief and Council, MCFN staff, and external stakeholders. This position requires a highly organized, detail-oriented, and proactive individual who can handle culturally sensitive, confidential information with discretion. The Executive Assistant will be responsible for managing schedules, coordinating meetings, booking travel, preparing documents, and performing various administrative tasks to support the leadership team in their duties.

Roles & Responsibilities

  • Manage the Councils calendars and efficiently arrange and oversee meeting logistics, ensuring that all necessary documents and meeting agendas are prepared ahead of the scheduled meetings.
  • To attend Council meetings and record all minutes as well as facilitate and follow up issues related to meetings, resolutions and other activities.
  • Screen and manage incoming calls, directing them to appropriate parties.
  • Prioritize and manage calendar requests and inquiries to ensure seamless day-to-day engagements.
  • Plan and schedule appointments, meetings, conferences, teleconferences, and travel arrangements.
  • Review documents, reports, and correspondence for format, content, grammar, and spelling before Chief and Council signatures, making edits as needed.
  • Handle administrative tasks such as preparing complex documents and reports, composing correspondence, maintaining contact lists, preparing expense reports, and assisting with special projects.
  • Coordinate and manage activities related to corporate events as required.
  • Assist with research activities within the Mikisew department in coordination with the Director and other departmental personnel.
  • Support in the management and maintenance of deliverables requirements.
  • Participate in workplan and budget development, including proposal writing.
  • Supporting in the management and maintenance of deliverables requirements, participating in workplan and budget development, including proposal writing.
  • Organize travel arrangements for Chief and Council.
  • Other duties as required.

Qualifications

  • High school diploma or equivalent; post-secondary education in business administration or related field is an asset.
  • 2-4 years of experience in an executive support role or administrative position.
  • Strong understanding of standard office administration practices and procedures.
  • Experience in managing multiple calendars.
  • Typing speed of 45-50 WPM and proficiency in Microsoft Office Office 365 (Excel, Word, PowerPoint, Publisher).
  • Proven experience in building working relationships with First Nations communities and partners.

Other Requirements

  • Must possess a valid class 5 AB drivers license and access to a vehicle.
  • Willingness to travel to Fort Chipewyan periodically according to business needs.
  • Availability to work after hours/weekends as needed.
  • Willingness to uphold an oath of confidentiality.
  • Flexibility in working schedule, combining remote work, in-office presence, and community-based work.
  • Must provide and maintain a clear criminal record vulnerable sector check.
  • Ability to speak and/or understand the Cree language (or another applicable First Nation language) would be beneficial.

We thank all who apply but we will only be contacting those selected for an interview. Thank you

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