Travel Project Coordinator

1 week ago

Vancouver BC, Canada Arrow Workforce Solutions Full time

Tenure: Full-Time, Permanent Location: Vancouver, BC
Salary: $80,000–$100,000 annually
Job Description
We are seeking an experienced Project Manager to lead and coordinate creative, design, and branding projects from concept through completion. The ideal candidate is detail-oriented, proactive, and skilled at managing schedules, budgets, workflows, and cross-functional teams, while ensuring high-quality design outcomes and strong client relationships.
Key Responsibilities
Project Planning & Coordination
Direct and oversee conceptual renderings, artwork, graphic materials, and design intent documentation for project teams.
Establish project goals, objectives, and deliverables; ensure all deadlines and expectations are met.
Create and manage detailed project schedules, budgets, work plans, and communication plans.
Coordinate staffing needs, resource allocation, and task delegation with the Creative Director and management team.
Manage multiple concurrent projects while maintaining overall project health and alignment with objectives.
Team Leadership & Collaboration
Organize and facilitate design charrettes, brainstorming sessions, client workshops, and internal reviews; prepare and distribute meeting minutes.
Provide support and expertise to design teams, project directors, account managers, and senior leadership.
Foster a design-focused, collaborative, and motivated team environment.
Client & Stakeholder Management
Serve as the key contact for clients, suppliers, and external partners throughout the project lifecycle.
Build effective working relationships, ensuring clear communication and strong client satisfaction.
Contribute to sales proposals, including scopes of work, schedules, team structures, and work phases.
Budgeting & Performance Monitoring
Develop and monitor project budgets, ensuring alignment with cost estimates and resource plans.
Review staff timesheets for accuracy and adherence to project budgets.
Track KPIs related to timelines, milestone achievement, resource utilization, and project success.
Ensure project teams meet all milestones, deliverables, and quality standards.
Process Improvement & Strategy
Support the development of design strategies, presentations, and documents that align with project goals.
Identify opportunities to expand project scopes and develop new business opportunities.
Participate in peer mentorship, performance evaluation, and process-improvement initiatives.
Ideal Qualifications
Experience in design, creative project management, architecture, or related fields.
Proven ability to manage complex, multi-phase creative or design projects.
Strong communication, leadership, and organizational skills.
Proficiency in budgeting, scheduling, and team coordination.
Ability to balance big-picture vision with day-to-day execution.

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