Administrative Assistant
6 days ago
Job Summary
The Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as requested.
Duties And Responsibilities
- Complete correspondence including letter writing and text editing.
- Prepare reports and documents as requested.
- Handle, screen and redirect incoming phone calls.
- Handle incoming and outgoing mail and couriers as well as maintaining mailing lists and databases.
- Arrange appointments and meetings.
- Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
- Assist with the writing and editing of contractual agreements and Requests for Proposals.
- Transcribe and distribute meeting minutes.
- Assist in the development of materials for presentations to current and potential clients.
- Provide coverage for other Administrative positions as required.
- Participate in ongoing internal and/or external continuing education activities
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
- Complete other tasks as requested.
Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.
Experience: A minimum of two years previous experience as an Administrative Assistant.
Other Skills And Abilities
Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients.
Internal candidates must have a proven ability to complete administrative tasks, deal with customers and have consistently shown above average initiative. Successful candidates must complete a three month probationary period specific to the position.
Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis.
“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”
At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.
Primary Location
ON-Barrie
-
Administrative Assistant
5 days ago
Barrie, Canada NorthLake Financial Corp Full time**Administrative Assistant** We are looking for an enthusiastic individual with excellent problem-solving skills, great attention to detail and a strong ability to multi-task. We would like you to be able to work independently as well as in a team, have friendly professional telephone manner and excellent written and verbal communication skills. Strong...
-
Administrative Assistant
6 months ago
Barrie, Canada Solar Power Store Canada Ltd. Full time**Administrative Assistant** We are seeking a motivated and detail-oriented individual to join our team as Administrative Assistant. As the Administrative Assistant, you will play a crucial role in supporting our warehouse operations and contributing to the overall success of the company. **Requirements**: - Previous experience as an administrative...
-
Administrative Assistant
2 months ago
Barrie, Canada L&M Auto Body Full timeL&M Auto Body is a fast-paced, family-owned, and operated repair facility. We specialize in everything from Collision Repair to Complete Restoration. We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. L&M is open Monday through Friday from 8:00 am - 5:00 pm and employees are paid...
-
Administrative Assistant
7 months ago
Barrie, Canada Barrie and Community Family Health Team Full time**Administrative Assistant** We are a busy Family Medicine office looking for an administrative assistant who is energetic, motivated and a team player, working as an administrative assistant. **Experience/Education ** Previous experience in a medical office (preferred) but not essential Entry-level medical terminology knowledge (preferred) Medical...
-
Administrative Assistant
7 months ago
Barrie, Canada Jarlette Full timeJoin Our Team As Administrative Assistant! Full Time Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 6 Retirement Lodges...
-
Administrative Assistant
2 weeks ago
Barrie, Canada Barrie and Community Family Health Team Full timeThe Barrie & Community Family Health Team (BCFHT) is one of the largest family health teams in Ontario. We are comprised of Physicians, Registered Nurses, Nurse Practitioners, Dietitians, Pharmacists, Diabetes and Respiratory Educators, Mental Health Counsellors, Social Worker, Occupational Therapist, Foot Care Nurse, and an Administrative team. Our Team is...
-
Administrative Assistant
3 days ago
Barrie, Canada Barrie and Community Family Health Team Full timeThe Administrative Assistant provides seamless support to our healthcare team and the patients attending the Prenatal Well Baby program. The Administrative Assistant works as part of a comprehensive team to provide excellent care to patients. **Primary Responsibilities** - Provide administrative support to all interdisciplinary health care professionals...
-
Administrative Assistant
6 days ago
Barrie, Canada Bayshore HealthCare Full timeBayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...
-
Administrative Assistant
2 months ago
Barrie, Canada Barrie Equipment Sales Inc. Full time**About Us**: Barrie Equipment Sales has been a trusted supplier of high-quality foodservice equipment and kitchen solutions for over 40 years. We take pride in providing exceptional products and services to clients nationwide, meeting the diverse needs of foodservice professionals across Canada. With a dynamic team and a strong commitment to customer...
-
Administrative Assistant
1 month ago
Barrie, Canada Linear Transfer Automation Inc. Full timeThe Administrative Assistant is a cross-functional role, responsible for performing all accounting functions in areas of Accounts Receivable and Accounts Payable, data entry and related duties. The Administrative Assistant will also administer sorting and filing documents after posting, and any other accounting transactions related to A/R and A/P management....
-
Business Administration Assistant
2 months ago
Barrie, Ontario, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly skilled Business Administration Assistant to join our team at beBee Professionals in Barrie. As a Business Administration Assistant, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Provide administrative support to our office operations,...
-
Administrative Assistant
7 months ago
Barrie, Canada Corr Steel Fabricators Full time**Responsibilities**: - Greet and welcome visitors with a positive and professional demeanor. - Answer and direct phone calls, taking messages as needed. - Manage and maintain a clean and organized reception and office area. - Handle incoming and outgoing mail and packages. - Assist in coordinating meetings and appointments. - Scheduling deliveries &...
-
Administrative Assistant
1 day ago
Barrie, Canada Blue Feather Communications Inc. Full time**Blue Feather Communications Inc.** We are currently seeking those interested in an **Administrative Assistant **position at our **Barrie**, **ON** location to support management teams. In this role, you will be responsible but not limited too assigned administrative projects, maintain schedules and trackers, perform billing functions, and provide...
-
Administrative Assistant
3 weeks ago
Barrie, Canada Health Bound Health Network Full time**Business** **Profile**: HBHN is a network of rehabilitation clinic that is revolutionizing rehabilitation by helping people overcome the challenges of disabling injury, illness or age related health conditions to live active, healthier, more independent lives. It integrates innovative patient care, ground breaking research and diverse education to build...
-
Reception/administrative Assistant
1 day ago
Barrie, Canada Complete Windows & Doors Full timeWe are currently seeking those interested in an **Receptionist/Administrative Assistant **position at **Complete Windows and Doors Ltd.** to support management teams. In this role, you will be responsible but not limited to assigned administrative projects, maintain schedules and trackers, perform billing functions, and provide additional administrative...
-
Administrative Assistant
4 months ago
Barrie, Canada MV Transportation Full timeOverview: MVT Canadian Bus, Inc. proudly operates the **Barrie Transit** conventional, specialized and on-demand transit service for the City of Barrie as part of a 20-year operating contract which commenced in 2015. We are committed to being a company that makes a difference in people's lives by inspring our employees, treating our customers s part of the...
-
Administrative Assistant
7 months ago
Barrie, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
7 months ago
Barrie, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
7 months ago
Barrie, Canada Paul Sadlon Motors Full time**WE'RE HIRING!** **ADMINISTRATIVE ASSISTANT** Payroll & Accounting Functions Knowledge of Reynolds System an Asset 8:00-5:00 Monday to Friday One Hour Lunch Break Wage Determined Upon Experience Contact Kim Hawke Schedule: - 8 hour shift - Monday to Friday Work Location: In person
-
Administrative Assistant
3 months ago
Barrie, Canada Varlin Imports Full time**About Us**: Varlin Imports is a small family-owned business dedicated to bringing the beauty and craftsmanship of handcrafted artisan Turkish imports to our customers. We pride ourselves on our personalized service and commitment to quality. As we continue to grow, we’re looking for a detail-oriented and enthusiastic Administrative & Bookkeeping...