Scheduling Coordinator

14 hours ago


Winnipeg, Canada Paladin Security Full time $42,000 - $49,000

POSITION OVERVIEW:

The Scheduling Coordinator is responsible for ensuring portfolio resource coordination and strategic scheduling support for their assigned Client Service Team. This is primarily achieved through proactively addressing resource needs, filling open shifts, and reducing overtime through strategic initiatives. The Scheduling Coordinator will also provide administrative support for the portfolio, which includes ensuring accurate data entry in WinTeam software etc.

KEY ACCOUNT ABILITIES:

Scheduling and Coordination
  • Strategically identify open shifts/open lines and work with Paladin's Client Service group to ensure complete schedules to adhere to our contractual obligations.
  • Extend existing schedules in WinTeam scheduling software to ensure Paladin's Security Guards are fully aware of their ongoing schedule 3 months in advance.
  • Work within a dynamic team environment with multiple operational stakeholders including Site Supervisors, Security Guards, Client Service Managers, Security Program managers, and Senior Management.
Shift Management
  • Ensure shift accuracy in WinTeam.
  • Fill cancellations and openings in the daily schedule.
  • Coordinate with specifically identified Client Service Managers to ensure their staffing needs are met and proactively addressed.
Staff Management
  • Ensure staff requests are submitted within 1 business day of receiving resignation or site removal.
  • Work to develop knowledge of Paladin's contractual obligations for the Branches that you are assigned to.
Operational Support
  • Support and process JIRA submissions as they relate to your portfolio of sites, respond to JIRA tickets by end of business each day.
  • Be involved in Paladin's deployment process, such as meeting with new hires on orientation or uniform day to set up site training and issue schedules.
Regional Coordination
  • Follow up on check-ins and periodic checks for the Central region to ensure guard safety.
  • Ensure billing accuracy and compliance on a weekly basis.
  • Respond to emails within a timely manner.
  • Accept and cover short notice book offs.
WinTeam Software Management
  • Work with Paladin's WinTeam software to ensure accurate and timely scheduling, billing, and payroll. Ensure payroll is complete for 1200 hours (PST) every second Tuesday, as well as on the 2nd at 1200 hours (PST) for month-end lock-down.
  • Create new jobs in the WinTeam software.
  • Perform other duties as required.

Paladin Security: Making the World a Safer and Friendlier Place because we CARE Do you have superior customer service skills and a passion for helping people? Are you able to think quickly on your feet and defuse difficult situations? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team The Paladin Difference starts with our officers; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high-quality service and always having fun If you think you have what it takes to join our team, we want to meet you

We thank all applicants for their interest; however, only those applicants that are short-listed will be contacted for an interview.

Applicants are required to complete an online application at www.paladinsecurity.com/careers to be considered for this position.

Paladin Security has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.



  • Winnipeg, Canada Paladin Security Full time

    Scheduling Coordinator **POSITION OVERVIEW**: The Scheduling Coordinator is responsible for ensuring portfolio resource coordination and strategic scheduling support for their assigned Client Service Team. This is primarily achieved through proactively addressing resource needs, filling open shifts, and reducing overtime through strategic initiatives. The...

  • Scheduling Coordinator

    6 months ago


    Winnipeg, Canada JJ Cabinet Warehouse Full time

    '''Duties''' - Schedule and coordinate Kitchen cabinet installs including deliveries, etc - Maintain and update accurate customer information - Answer phone calls and respond to inquiries regarding appointments and scheduling - Utilize computerized systems, such as Google Calendar and Excel based sheets to manage schedules and input data - Collaborate with...

  • Scheduling Coordinator

    6 months ago


    Winnipeg, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Scheduling Coordinator

    6 months ago


    Winnipeg, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Scheduling Coordinator

    2 months ago


    Winnipeg, Canada DASCH Full time

    **About You**: - Are you looking for fulfilling work in the health care and disability support industry where your everyday actions can make a difference? - Do you share our vision to build a community of inclusion where people with intellectual disabilities are valued? - Do you enjoy cheering people on and watching them succeed? - If you answered "YES!" to...


  • Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Coordinator to join our team at St. Boniface Hospital. As a key member of our Staff Scheduling department, you will be responsible for assisting clinical units and departments with scheduling and related functions to ensure sufficient staffing levels on a 24-hour basis.Key...


  • Winnipeg, Canada Impact Security Group Full time

    **Job Title: Scheduling Coordinator - Retail Tactical Department** Are you a highly organized and detail-oriented individual with a passion for ensuring smooth operations in a fast-paced retail tactical environment? If so, we have the perfect opportunity for you! We are currently seeking a skilled and motivated Scheduling Coordinator to join Impact Security...


  • Winnipeg, Manitoba, Canada WRHA Community Health Services Full time

    Job SummaryThis role is part of the WRHA Community Health Services team, responsible for scheduling and coordinating direct service staff. The ideal candidate will have 2-3 years of administrative experience, including data entry and proficiency in Microsoft Office.Key ResponsibilitiesMaintain accurate and up-to-date schedules for direct service...


  • Winnipeg, Manitoba, Canada Paladin Security Full time

    Job OverviewAt Paladin Security, we're dedicated to providing exceptional services that make a difference in our communities. As a Portfolio Resource Coordinator, you will play a vital role in ensuring our Client Service Teams are equipped with the necessary resources to deliver high-quality services. Your primary responsibility will be to coordinate and...


  • Winnipeg, Canada Troy Life & Fire Safety Ltd. Full time

    **Troy Life & Fire Safety Ltd. **is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. Proudly Canadian, we are an employee owned company with over 1000 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of...


  • Winnipeg, Manitoba, Canada Standard Aero Full time

    Job Title: Production PlannerAt Standard Aero, we are seeking a skilled Production Planner to join our team.Job Summary:The Production Planner will be responsible for directing and coordinating the kitting process at a business unit or cluster level, including planning, control, and scheduling of Engine/Module Kit and components to meet Kitting Plan...


  • Winnipeg, Manitoba, Canada Paladin Security Full time

    Company OverviewPaladin Security is a leading provider of security solutions, dedicated to making the world a safer and friendlier place.We are seeking a highly skilled Resource Scheduling Coordinator to join our team. This is a unique opportunity to work with a dynamic team, providing exceptional customer service and ensuring the smooth operation of our...


  • Winnipeg, Canada JELD-WEN, Inc. Full time

    JELD-WEN is currently seeking a Production Scheduling Coordinator to join our growing team. Some of the duties associated with this position are as follows: - Enter order information into Lisec Software - Create glass batches using Lisec Software - Enter all credits using in-house system - Update plant schedule on Microsoft Excel and in-house system -...


  • Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    We are seeking a detail-oriented and organized Scheduling Clerk to join our team at the Winnipeg Regional Health Authority. In this role, you will be responsible for maintaining Direct Service Staff schedules by entering data into our Home Care scheduling system, assigning tasks, and communicating with staff and clients.Key ResponsibilitiesMaintaining...


  • Winnipeg, Canada NEDA Heating & Cooling Inc. Full time

    Responsibilities: - Coordinate and oversee daily operations of the New Housing Division - Manage and maintain office supplies, equipment, and inventory - Assist with budgeting and financial management tasks - Develop and implement training programs for new employees - Organize and schedule meetings, appointments, and travel arrangements - Maintain filing...

  • Scheduling Coordinator

    6 months ago


    Winnipeg, Canada Impact Security Group Full time

    Job Title: Scheduling Coordinator / Office Assistant Are you someone who thrives on organization and meticulous attention to detail? Do you enjoy playing a pivotal role in ensuring the smooth operation of a bustling office environment? If so, we have an excellent opportunity for you! We are currently seeking a highly organized and motivated Scheduling...


  • Winnipeg, Canada Comforts of Home - Care Full time

    Scheduling Coordinator (term position) Looking for a rewarding career with a bonus structure? We are looking for a full-time Scheduling Coordinator to assist with supervising, assigning, and scheduling caregivers, as well as interacting with our clients, and their families. Education - Completion of Grade 12 or equivalent related experience - 2-3 years...


  • Winnipeg, Canada CBI Home Health Full time

    **Scheduling Coordinator - Winnipeg, MB** **Do your life’s best work with us!** CBI Home Health is hiring tech-savvy enthusiastic Scheduling Coordinators! Working out of our Winnipeg office, the Scheduling Coordinator will manage appropriately, staff and client calls to ensure the delivery of safe, competent care. The Scheduling Coordinator is...

  • Scheduling Coordinator

    6 months ago


    Winnipeg, Canada Visions of Independence Full time

    **Position Overview** The Scheduling team is responsible for the creation and maintenance of schedules for residential departments, organization wide. This includes but not limited to, writing monthly schedules, covering vacation time, leaves of absences and sick calls. This position will work closely with several departments to ensure scheduling budgets...

  • Scheduler

    3 months ago


    Winnipeg, Canada The Pawsh Dog Inc Full time

    **Job description** **Job Description: Scheduler at The Pawsh Dog Inc.** **Position Title**: Scheduler **Location**: The Pawsh Dog Inc. **Key Responsibilities**: - Create and manage schedules for employees, specialists, and clients. - Monitor and review bookings for accuracy and completeness. - Adjust service times as necessary. - Ensure vaccine and...