Executive Assistant

4 weeks ago

Kingston, Canada Parks Canada Full time $69,062 - $74,408
Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

About the Role
As an Executive Assistant, you will provide essential clerical and operational support to our dynamic team. Your responsibilities will include:

  • Performing routine administrative duties (e.g., calendar, email management, travel arrangements, responding to phone and email inquiries).
  • Supporting meetings and events (e.g., organizing, sending invites, preparing agendas, logistical planning & setup, hospitality, recording minutes).
  • Collaborating with the Admin Team to improve information management and approvals workflows.
  • Field unit wide communications support (e-news, announcements, etc.)

You will also support senior management by facilitating information exchange, providing advice on processes, and conducting special projects. This position requires working in an office located in Kingston, Ontario.

Work environment

The Eastern and Central Ontario Field Unit spans from the Quebec border to Lake Huron, encompassing historic sites and parks. Our offices are in Kingston, Midland, and Tobermory, with smaller sites in Prescott, Mallorytown, Gravenhurst, and Ottawa. This role requires travel and the ability to work independently in diverse environments.

  • Benefits of Working with Parks Canada:
  • Work in Iconic Locations: Enjoy working in some of Canada’s most beautiful and historic places.
  • Diverse Workplaces: Experience a variety of work environments, from historic forts to stunning natural landscapes.
  • Work-Life Balance: Parks Canada values work-life balance and offers flexible work arrangements.
  • Professional Development: Opportunities for training and career growth are abundant.
  • Inclusive Culture: Be part of a team that values diversity and inclusivity.
  • Comprehensive Benefits: Enjoy a comprehensive benefits package, including health and dental plans, pension, and more.
  • Positive Impact: Contribute to preserving and presenting Canada’s natural and cultural heritage.
Intent of the process

This process will be used to staff one position within the office of the Field Unit Superintendent at the Eastern and Central Ontario Field Unit.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Secondary school diploma or an acceptable combination of education, training, and experience.

Experience:

  • Significant experience in providing general administrative services at a management or executive level, including:
  • Managing information flow and processing documents, including file and information management.
  • Experience in preparing and reviewing internal communications, briefing materials, and documents for approval.
  • Experience in planning and coordinating meetings and other events, and processing travel arrangements.
  • Acceptable experience is defined as 2 years experience within the last 5 years.
The following will be applied / assessed at a later date (essential for the job)

English essential

The following may be applied / assessed at a later date (may be needed for the job)

Competencies:

  • Demonstrating Integrity and Respect
  • Thinking Things Through
  • Working Effectively with Others
  • Showing Initiative and Being Action-Oriented

Abilities:

  • Ability to plan and organize administrative workload to effectively meet deadlines.
  • Effective oral and written communication skills.
  • Ability to work independently and as a team player in an interdisciplinary team environment.
  • Ability to prepare schedules and travel arrangement logistics.
  • Ability to prepare internal communications and briefing materials.

Operational Requirements:

  • Wearing a Parks Canada uniform as per policy.
  • Working irregular hours, including overtime, weekends, and holidays.
  • Traveling for work and training purposes.
Conditions of employment

Reliability Status security clearance - Valid Class G driver’s license.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

How to Apply:
Submit your application online or email it directly to HRECOFU-RHUECOFU@PC.GC.CA by December 16, 2024. Include: 1. Online Screening Questions: Clearly demonstrate how you meet the education and experience requirements with concrete examples. 2. Resumes: Used to validate the experience described in the screening questions. 3. References: Provide contact information for two references, including one recent supervisor. 4. Current Position: For Government of Canada employees, clearly identify your substantive group and level and employment status.

We thank all those who apply. Only those selected for further consideration will be contacted.

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