Executive Assistant to The Cio

2 weeks ago

Kingston, Canada Queen's University Full time

**About Queen's University**

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

**Job Summary**

**JOB SUMMARY**:
Reporting to the Chief Information Officer & Associate Vice-Principal (Information Technology Services) (CIO & AVP), the Executive Assistant to the CIO & AVP (ITS) provides executive-level management of the office of, and support to, the CIO & AVP and for the IT Services’ Directors. As a member of the IT Services management team, the Executive Assistant actively participates in the setting and prioritizing of strategic goals to support and advance the mission and contribute to the success of IT Services. The Executive Assistant provides critical insights and support for the CIO & AVP and collaboratively establishes work plans to support the execution of the CIO & AVP’s short and long term priorities, including coordinating the necessary input workflows from the IT Services’ Directors by conducting regular reviews with the Directors and the management team. The Executive Assistant plays a key leadership role in planning processes and providing strategic operational and project management support to the CIO & AVP to ensure the effective and efficient operation of the office. The Executive Assistant manages the CIO & AVP’s correspondence, provides briefings on emerging and confidential issues as they arise and facilitates strong communication ensuring that information flows seamlessly between and amongst the management team. The Executive Assistant liaises with Government and Institutional Relations, University Relations, to support issues management related to IT Services.

The Executive Assistant is the primary point of contact and liaison for the office of the CIO & AVP with other University senior level administrators and their assistants and with all academic and administrative areas of the University. The Executive Assistant oversees the scheduling of the CIO & AVP’s calendar from the perspective of advancing IT Services priorities under the pressure of changing priorities, unanticipated urgent demands, and multiple deadlines. The Executive Assistant ensures that communications, coordination and administrative support to the CIO & AVP are managed proficiently and delivered with the highest standards of excellence and with utmost confidentiality and professionalism. The Executive Assistant provides mentorship and work guidance to other IT Services administrative staff.

**KEY RESPONSIBILITIES**:
**Management of the Office of the CIO & AVP**
- Works with the CIO & AVP to direct the activities of the office of the CIO & AVP to fully implement its mandates and goals.
- Ensures critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the CIO & AVP’s priorities.
- Researches issues of importance and sensitivity that require the CIO & AVP’s attention and produces briefing materials and information for the CIO & AVP’s review and direction, including the identification of possible risks and mitigating risk management strategies.
- Investigates specific complaints, concerns, and requests as directed by the CIO & AVP.
- Manages the complexity of the CIO & AVP’s schedule including; prioritizing important meetings under the pressure of changing priorities, unanticipated urgent demands, and multiple deadlines; coordinates boardrooms and video conference and teleconference arrangements, ascertains and invites appropriate attendees and manages expectations of stakeholders.
- Briefs the CIO & AVP on daily scheduling commitments. Works with the CIO & AVP to prepare for all meetings, including researching, collating and summarizing meeting materials as required.
- Attends planning and management meetings, prepares agendas, takes minutes and follows up on action items.
- Represents the Office of the CIO & AVP in inter-office scheduling and commitment meetings or discussions which may involve issues of a confidential nature and/or where labour relations issues are addressed.
- Manages social media communications on behalf of the CIO & AVP.
- Prepares presentations for the CIO & AVP to provide to internal and external audiences.
- Schedules and maintains preparation material, background and logístical support for internal and external appointments, meetings, domestic and international travel arrangements, hotel bookings, etc. for the CIO & AVP and related staff and/or project team members as required.
- Maintains thorough knowledge of University policies and procedures, hierarchy and protocols to ensure meetings, events, etc. are prioritized accordingly.
- Receives, assesses, and coordinates

  • Executive Assistant to The Cio

    2 weeks ago

    Kingston, Canada Queen's University Full time

    Executive Assistant to the CIO & AVP (ITS) About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Executive Assistant

    4 weeks ago

    Kingston, Canada PROVIDENCE VILLAGE INC. Full time

    The Executive Assistant reports to the President & CEO of Providence Village Inc. (PVI), providing administrative support directly to the President & CEO, Board of Directors and the Senior Management Team as required. The Executive Assistant is responsible for coordinating daily activities of PVI; ensuring its efficient operation. The Executive Assistant...

  • Executive Assistant

    4 weeks ago

    Kingston, Canada Queen's University Full time

    Executive Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Executive Assistant

    4 weeks ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Executive Assistant

    2 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    About Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Executive Assistant

    2 weeks ago

    Kingston, Ontario, Canada Holarch Design Inc. Full time

    HOLARCH PROFILEHolarch Design Inc. is a growing multi-faceted, purpose-driven company whose mission is empowering appreciation of the built environment through strategy, construction and experience. Our goal is authentic culture and brand fusion, walking our talk and serving from the values that are truly important to our team, customers & stakeholders. A...

  • Assistant Executive Housekeeper

    2 weeks ago

    Kingston, Canada Holiday Inn Kingston Waterfront Full time

    THE OPPORTUNITY: ASSISTANT EXECUTIVE HOUSEKEEPER REPORTS TO EXECUTIVE HOUSEKEEPER THE COMPANY: Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and hotels. Our company culture is built on...

  • Executive Assistant to CEO

    2 weeks ago

    Kingston, Ontario, Canada Girls Inc. Limestone Full time

    Girls Inc. Employment OpportunityExecutive AssistantStart date: June 2023Position Type: One-Year Contract with possibility of renewalSchedule: 24 hours/3 days per weekWage: $23.61 per hourWe are seeking one (1) new team member to work directly with the Chief ExecutiveOfficer as Executive Assistant. Work hours will primarily take place Monday to Friday on a...

  • Assistant Executive Housekeeper

    3 weeks ago

    Kingston, Canada Holiday Inn Kingston Waterfront Full time

    THE OPPORTUNITY: ASSISTANT EXECUTIVE HOUSEKEEPER REPORTS TO EXECUTIVE HOUSEKEEPER THE COMPANY: Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and hotels. Our company culture is built on...

  • Assistant Executive Housekeeper

    2 weeks ago

    Kingston, Ontario, Canada Holiday Inn Kingston Waterfront Full time

    THE OPPORTUNITY:ASSISTANT EXECUTIVE HOUSEKEEPERREPORTS TO EXECUTIVE HOUSEKEEPERTHE COMPANY:Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and hotels.Our company culture is built on...

  • Executive Assistant

    4 weeks ago

    Kingston, Canada Limestone Analytics Full time

    **Who We Are** Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has...

  • Executive Assistant

    4 weeks ago

    Kingston, Canada Limestone Analytics Full time

    **Who We Are**: Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has...

  • Executive Assistant

    2 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    Executive Assistant & Business OfficerAbout Queen's UniversityQueen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Chief Information Officer

    1 month ago

    Kingston, Canada City of Kingston Full time

    Kingston is a smart, growing, livable city in the heart of eastern Ontario where history and innovation thrive. With a population of over 136,000, Kingston’s stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and...

  • Chief Information Officer

    4 weeks ago

    Kingston, Canada City of Kingston Full time

    Kingston is a smart, growing, livable city in the heart of eastern Ontario where history and innovation thrive. With a population of over 136,000, Kingston’s stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and...

  • Chief Information Officer

    2 weeks ago

    Kingston, Canada City of Kingston Full time

    Kingston is a smart, growing, livable city in the heart of eastern Ontario where history and innovation thrive. With a population of over 136,000, Kingston’s stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and...

  • Chief Information Officer

    4 weeks ago

    Kingston, Canada City of Kingston Full time

    Kingston is a smart, growing, livable city in the heart of eastern Ontario where history and innovation thrive. With a population of over 136,000, Kingston’s stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and...

  • Executive Assistant

    5 days ago

    Kingston, Canada Novari Health Full time

    **Reports to**:President **Company Overview**: Novari Health is based in beautiful Kingston, Ontario with all its amenities and low cost of living. On the shores of Lake Ontario, halfway between Toronto and Montreal and only 1.5 hours from Ottawa, Kingston, Ontario consistently ranks as one of the best places to live in Canada. Our team is made up of...

  • Administrative Assistant, Executive Team

    3 weeks ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Chief Information Officer

    2 months ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern...