Safety and Compliance Specialist

Safety and Compliance Specialist Hybrid: 1 day/week from home and 4 days on-site Location: Etobicoke, ON - also considering applicants for Montreal location Reports to: Fleet Manager Salary: $60,000 - $70,000 Company Overview  Seaport Intermodal is the Leading Asset-Based Intermodal Service Provider in Canada. We pride ourselves on delivering exceptional trans-border drayage services to/from US ports and railheads in Canada. We're not just leading the industry, we're shaping it's future. And, as we continue to grow, we're expanding our exceptional team. We invite you join us on this journey of growth and to unlock your career potential with us. You provide us with your growth mindset, customer centricity, tenacity and persuasion skills and we'll provide a dynamic work environment where you can grow your skills and drive strategic partnerships that redefine success in the intermodal trucking space. Role Overview As the Safety and Compliance Specialist you are responsible for overseeing and managing all aspects of safety and regulatory compliance for our transportation and logistics operations. This position ensures that the company complies with DOT (Department of Transportation), FMCSA (Federal Motor Carrier Safety Administration), OSHA (Occupational Safety and Health Administration), and MTO (Ministry Of Transportation), while also promoting a culture of safety across all departments. This role is ideal for someone who thrives in a dynamic environment, values accuracy and organization, and seeks opportunities to grow professionally within a supportive team atmosphere. Why work at Seaport Group? At Seaport, we believe in recognizing and rewarding the hard work and dedication of our team. By joining us, you’ll not only play a key role in shaping people practices, but you’ll also enjoy a work environment that fosters growth, innovation, and collaboration. And great benefits Competitive Salary: Compensation matches your experience and contribution. Growth Opportunities: Access to career development and training. Work-Life Balance: Flexible schedules and generous time off. Comprehensive Benefits: Health, dental, RRSP match, wellness perks, assistance programs, and more. Inclusive Culture: Join a diverse, welcoming team where everyone is heard. Essential Duties and Responsibilities Safety Act as the escalation point for driver safety concerns and unresolved issues, ensuring timely resolution. Oversee Hours of Service (HOS) compliance and provide support with ELDs Generate and manage telematics reports, monitor alerts on Samsara regularly, and maintain safety documentation in TenStreet, including warning letters and inspection reports. Conduct quarterly Abstract and CVOR reviews to ensure driver compliance. Manage accident reporting and documentation during and after office hours, including incident reporting for insurance claims. Assist with IFTA filing and related regulatory compliance. Perform regular fleet audits and inspections to uphold safety standards. Lead safety and inspection workshops to educate and engage drivers on best practices. Terminal Health and Safety Management Oversee daily safety operations across terminals and offices, ensuring compliance with OHSA, WSIB, and company standards while maintaining all related documentation, postings, and policies (including SDS, WHMIS, and emergency contacts). Conduct workplace inspections, hazard assessments, and follow-ups, leading emergency preparedness initiatives such as fire drills, first-aid response, and incident management. Lead or support incident and near-miss investigations, complete root cause analyses, and implement corrective and preventive actions while tracking key safety KPIs and compliance dashboards. Coordinate onboarding and refresher safety training for all staff (drivers, yard, and office), maintain the training matrix (WHMIS, PPE, First Aid, Ergonomics, CVOR), and facilitate toolbox talks and safety meetings to promote a culture of accountability and improvement. Partner with the Fleet Manager and leadership team to analyze safety performance, support audits and compliance reviews, and drive proactive risk mitigation strategies. Serve as JHSC Co-Chair or management representative, scheduling and documenting quarterly meetings and inspections, maintaining minutes, and ensuring timely follow-up on recommendations. Compliance Manage and maintain Samsara and Electronic Logging Devices (ELDs) systems. Oversee accident and incident reporting to ensure timely and accurate documentation. Prepare monthly reports on SMS and CVOR scores, setting targets and tracking progress toward goals. Ensure driver compliance with safety standards and promote safe driving practices. Coordinate and conduct random drug and alcohol testing in accordance with regulations. Maintain and update driver binders with all necessary documentation. Manage permitting processes to ensure regulatory compliance Coach and monitor driver performance to support continuous improvement and safety adherence Skills and Attributes You pay exceptional attention to detail, ensuring accuracy in reporting and analysis. You approach tasks with urgency, meeting deadlines and prioritizing effectively. You’re a proactive self-starter who solves problems and works well independently. You adapt quickly and show initiative in dynamic environments. You communicate clearly and collaborate across teams. You’re committed to continuous learning and staying updated on standards. You have experience leading and supporting teams to achieve goals. Qualifications A minimum of a college diploma from a recognized post-secondary educational institution. 2+ years’ experience in a Safety and Compliance role, within the transportation and/or logistics industry strongly preferred. Proficiency utilizing the Microsoft Office suite (Word, Excel, Outlook). Effective communication skills, both written and verbal. Demonstrated interpersonal skills with a desire to build and maintain relationships. with corporate and front-line employees. Proven ability to prioritize and manage multiple priorities in a dynamic environment. Ability to travel up to 10% of the time. Work Environment and Physical Demands The physical demands and working conditions described here represent those that are typically required for an employee to successfully perform the essential functions of this position. Sitting at a desk for extended periods. Making or receiving telephone calls for prolonged durations. Using a keyboard to conduct research and communicate in writing for long intervals. Viewing a computer monitor for extended periods. Occasional standing, walking, reaching, and stooping. Occasionally lifting items weighing up to 20 kilograms. Exposure to environments with low to moderate noise levels. Occasional travel within Canada. Seaport is an equal-opportunity employer that recognizes the value and importance of a diverse workforce. Seaport is committed to providing assistance during all phases of the employee lifecycle, from recruiting through to the end of the employment relationship. If you require accommodation because of injury, illness, or disability during any portion of Seaport's recruiting process, please let us know and we will do everything we can to accommodate you.