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Research Project Coordinator

2 months ago

Montreal, Quebec, Canada DIVERSE Research Full time
About the Role

We are seeking a highly organized and detail-oriented Research Program Coordinator to join our team at DIVERSE Research. As a key member of our research team, you will be responsible for overseeing the management of our research projects, ensuring smooth and efficient day-to-day operations, and managing administrative tasks.

Key Responsibilities
  • Project Management and Administration (40%)
    • Oversee staffing, facility plans, and other administrative and operational requirements related to the projects.
    • Coordinate meetings within and between institutions, with industrial partners, and co-funders.
    • Develop and implement systems to support the management and progress of the projects.
    • Monitor and report on progress, issues, risks, bottlenecks, and mitigation plans to the PI and key team members.
    • Assist the PI in the preparation of interim and final project reports, including data summaries, tables, figures, and financial summaries.
    • Prepare, reconcile, and submit formal reporting documents to funding agency and partners on any changes affecting project milestones, deliverables, schedules, or budgets.
    • Submit project end final reports, in conjunction with the PI.
    • Manage, in part, contracts and work of project service providers.
    • Coordinate, in part, the hiring of team members and summer students.
    • Facilitate intra and inter-project communication.
    • Fulfill other administrative and financial requests of funders or other relevant stakeholders to ensure success.
    • Ensure DIVERSE website is updated each quarter.
  • Research Support (40%)
    • Assist in establishing, conducting, and maintaining scientific projects led by the PI, graduate students, or postdoctoral fellows.
    • Assist with entering and organizing data.
    • Support logistics for research projects.
    • Meet regularly (bi-weekly) with the PI to discuss research priorities, monitor progress, and plan short and long-term work.
    • Capture and disseminate minutes from research partner meetings.
    • Conduct inventory of forest attributes as required for research projects.
  • General Administrative Responsibilities (20%)
    • Manage the organization of Shared Drives with all relevant information.
    • Prepare interim financial reports, including variance identification, analysis, and explanations where applicable.
    • Assist PI with other administrative duties.
Requirements
  • Strong project management skills.
  • Strong verbal and written communication skills in both English and French.
  • Strong aptitude and ability to manage multiple projects, each with potentially competing priorities.
  • Experience in lab management preferred.
  • Experience in field data collection in forest ecosystems is preferred, and knowledge of the forests of Eastern Canada is an asset.
  • Minimum Bachelor's degree (in biology, forestry, forest ecology) but a Master's Degree is preferred; Demonstrated experience in lab and project.
  • Proficiency with Microsoft office suite, virtual meeting platforms (Teams, Zoom).
  • Ability to successfully manage multiple work priorities.