Administrative Support Specialist
2 weeks ago
Reporting to the Administrative Staff Specialist III, the successful applicant will be responsible for providing administrative support to the Division of BioMedical Sciences within the Faculty of Medicine.
Duties:
Answering routine queries at the front desk of the General Office
Replying to enquiries via email, in person, or phone from faculty, staff, and students
Typing letters, reports, and memoranda from rough draft
Editing and creating fillable forms
Photocopying materials as required
Maintaining a computerized and manual filing system
Compiling and formatting spreadsheets
Sorting and distributing mail
Ordering office supplies
Arranging various meetings and room bookings
Assisting with the preparation of agendas and transcribing minutes
Preparing various requisitions
Maintaining and updating the Divisional website and social media accounts
Posting events to the Faculty of Medicine calendar
Preparing weekly attendance reports
Keying departmental leave
Posting on Divisional Notice Boards
Qualifications:
Experience in moderately difficult and varied clerical work
Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint
Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently
Salary: $43,119 - $50,582 per annum
Competition No: MUN02907
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