Administrative Support Specialist

4 weeks ago


St John's, Newfoundland and Labrador, Canada Memorial University Full time

Reporting to the Administrative Staff Specialist III, the successful applicant will be responsible for providing administrative support to the Division of BioMedical Sciences within the Faculty of Medicine.

Duties:

Answering routine queries at the front desk of the General Office

Replying to enquiries via email, in person, or phone from faculty, staff, and students

Typing letters, reports, and memoranda from rough draft

Editing and creating fillable forms

Photocopying materials as required

Maintaining a computerized and manual filing system

Compiling and formatting spreadsheets

Sorting and distributing mail

Ordering office supplies

Arranging various meetings and room bookings

Assisting with the preparation of agendas and transcribing minutes

Preparing various requisitions

Maintaining and updating the Divisional website and social media accounts

Posting events to the Faculty of Medicine calendar

Preparing weekly attendance reports

Keying departmental leave

Posting on Divisional Notice Boards

Qualifications:

Experience in moderately difficult and varied clerical work

Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint

Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently

Salary: $43,119 - $50,582 per annum

Competition No: MUN02907



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