Administrative Support Specialist
3 weeks ago
Job Title: Administrative Support Specialist
About the Role:
We are seeking an Administrative Support Specialist to join our team at Family and Child Education (FACE). As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including coordinating the flow of information, planning and organizing daily operations, and determining and establishing office procedures and routines.
Key Responsibilities:
- Coordinate the flow of information within the team
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Maintain filing system
Requirements:
- Secondary (high) school graduation certificate
- 1 to less than 7 months of experience
Work Setting:
- Education
Computer and Technology Knowledge:
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
Security and Safety:
- Criminal record check
- Child welfare check
- Vulnerable sector check
Work Conditions and Physical Capabilities:
- Ability to work independently
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Screening Questions:
- Are you currently legally able to work in Canada?
- Work Term: Temporary
- Work Language: English
- Hours: 28 hours per week
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