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Corporate Events Coordinator

2 months ago

Kitchener, Ontario, Canada opentext Full time

About OpenText

OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of digital transformation.

The Opportunity

The Corporate Events Planner will be a part of the Events Team to help manage various external & internal events from concept to completion. This role requires a highly organized and detail-oriented individual who can effectively manage multiple projects simultaneously and work collaboratively with cross-functional teams.

Key Responsibilities

  • Support the client relationship by handling the logistics involved with the flawless execution of meeting or event details
  • Collaborate with internal departments to effectively meet deadlines established with the execution of a specific meeting or event
  • Provide on-site support during the execution of meetings and events
  • Research venues, support agenda and content development, oversee registration needs, plan menus, on-site logistics and any exhibit requests
  • Build registration pages with cvent and manage databases, invitations and downloads
  • Assist with transfer and travel requirements
  • Manage hotel rooming lists
  • Assist with VIP requirements
  • Manage and understand hotel room blocks and contract
  • Plan and register conferences & other events (annual conferences, incentive trips and sales meetings) involving all aspects pre & post planning
  • Understand budgets, manage revenue/expenses and reconciliation of expenses
  • Source, research and work with external vendors
  • Work with internal resources and stakeholders in the execution of projects
  • Develop and manage work plans
  • Involvement with site selections
  • Registration and reporting
  • Shipping internationally

Requirements

  • 3-5 years event planning or registration experience (preferably in a high-tech environment)
  • Excellent organizational skills along with the ability to work towards strict deadlines & multiple projects
  • Excellent financial management skills, attention to detail
  • Customer service oriented
  • 25 % travel required (both domestic and international)
  • Proficient in Microsoft office, particularly Excel & PPT
  • Cvent knowledge and experience required
  • Digital Platform experience required
  • Post-secondary education in Marketing, Communications, Hospitality or equivalent experience Event planning accreditation, or ongoing studies, preferred

About OpenText's Culture

OpenText is more than just a corporation, it's a global community where trust is foundational, the bar is raised, and outcomes are owned. With a proven track record of innovation and collaboration, we're committed to fostering a workplace that's inclusive, diverse, and supportive of our employees' growth and development.

Equal Employment Opportunity

OpenText is an equal employment opportunity employer and welcomes applications from diverse candidates. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please contact us at [insert contact information]. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.