Experienced Administrative Assistant for ZHU

2 weeks ago


Toronto, Ontario, Canada ZHU & MATTIS LLP Full time

Are you a highly organized and detail-oriented individual looking to take your administrative career to the next level? We are seeking an experienced Real Estate Administrative Assistant to join our team at ZHU & MATTIS LLP. In this role, you will be responsible for providing top-notch support to our legal team, ensuring seamless day-to-day operations, and contributing to the success of our firm.

About the Role

We are looking for an administrative professional with 3-5 years of experience in a similar role, preferably in a legal or real estate setting. Your expertise will include scheduling appointments, maintaining accurate records, and preparing minutes of meetings and court sessions. You should also have excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment.

Key Responsibilities:
  • Schedule and confirm appointments for our attorneys and staff
  • Maintain up-to-date filing systems and ensure confidential documents are securely stored
  • Prepare and distribute minutes of meetings and court sessions
  • Coordinate travel arrangements and book hotel reservations as needed
  • Manage office supplies and maintain a tidy workspace

The ideal candidate will possess a strong understanding of office procedures and protocols, with the ability to adapt to changing priorities and deadlines. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.

About Us

ZHU & MATTIS LLP is a reputable law firm dedicated to providing exceptional legal services to our clients. Our team of experienced attorneys and support staff are committed to excellence, and we pride ourselves on fostering a collaborative and inclusive work environment. As a valued member of our team, you will have opportunities for growth and development, as well as access to comprehensive benefits and competitive compensation.

What We Offer:
  • A competitive salary range of $45,000 - $65,000 per year
  • A comprehensive benefits package, including dental and health care plans
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment

As a permanent full-time employee, you can expect a regular working schedule of 30-44 hours per week, with occasional overtime as needed. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.



  • Toronto, Ontario, Canada ZHU & MATTIS LLP Full time

    ZHU & MATTIS LLP seeks a detail-oriented and organized Real Estate Administrative Assistant to support our team of professionals. The ideal candidate will have a strong background in administration and a passion for real estate.ResponsibilitiesSchedule and confirm appointments with clients and colleaguesMaintain accurate and up-to-date filing systemsPrepare...


  • Toronto, Ontario, Canada ZHU & MATTIS LLP Full time

    Job DescriptionWe are seeking a highly skilled Real Estate Administrative Professional to join our team at ZHU & MATTIS LLP. As an essential member of our legal firm, you will be responsible for providing administrative support in the real estate department.Key Responsibilities:Schedule and confirm appointments with clients and stakeholders.Maintain accurate...


  • Toronto, Ontario, Canada ZHU & MATTIS LLP Full time

    Job Summary: We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our team at ZHU & MATTIS LLP. As an Administrative Assistant, you will provide administrative support to our real estate professionals, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to real estate...


  • Toronto, Ontario, Canada ZHU & MATTIS LLP Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ZHU & MATTIS LLP. As a key member of our support staff, you will provide administrative support to our real estate team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesScheduling and AppointmentsMaintain a...


  • Toronto, Ontario, Canada ZHU & MATTIS LLP Full time

    Job Title: Real Estate Administrative AssistantWe are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our team at ZHU & MATTIS LLP. As a key member of our legal firm, you will be responsible for providing administrative support to our real estate department.About the RoleThis is a permanent position offering a...


  • Toronto, Ontario, Canada ZHU & MATTIS LLP Full time

    We are seeking a highly organized and detail-oriented Real Estate Operations Coordinator to join our team at ZHU & MATTIS LLP.This is a full-time, permanent position offering a competitive salary of $$60,000 - $80,000 per annum, depending on experience. The successful candidate will work 30-44 hours per week.About the RoleThe Real Estate Operations...


  • Toronto, Ontario, Canada Manpower Solutions Full time

    Job Title: Administrative AssistantManpower Solutions is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including coordinating seminars, conferences, and other events, as well as managing contracts and maintaining digital...


  • Toronto, Ontario, Canada Pame Eco Technology Full time

    Job Title: Administrative AssistantJob Description:We are looking for an experienced Administrative Assistant to join our team at Pame Eco Technology. The successful candidate will be responsible for providing administrative support to our team members and ensuring the smooth operation of our office.The ideal candidate will have excellent communication and...


  • Toronto, Ontario, Canada NORTHUMBERLAND COLLEGE Full time

    We are seeking an experienced Administrative Assistant to join our team at Northumberland College. The successful candidate will have a strong background in office administration, with a focus on implementing new procedures and evaluating existing ones.The ideal candidate will have excellent organizational skills, with the ability to prioritize tasks and...


  • Toronto, Ontario, Canada Krystalite Gt Inc. Full time

    Krystalite Gt Inc. is seeking an experienced Administrative Coordinator to join our team.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure they are efficient and effective.Delegate tasks to office support staff and establish clear priorities and deadlines.Manage office services, including accommodation, equipment, supplies, and...


  • Toronto, Ontario, Canada Cancom Security Inc Full time

    Job OverviewWe are seeking an experienced and organized Executive Administrative Assistant to join our team at Cancom Security Inc. This role will provide administrative support to our management team, ensuring the smooth operation of our office.


  • Toronto, Ontario, Canada TORONTO FURNITURE MART INC. Full time

    About the RoleWe are seeking an experienced Executive Administrative Assistant to join our team at TORONTO FURNITURE MART INC.Job SummaryThe successful candidate will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office and maintaining a high level of professionalism in all interactions.


  • Toronto, Ontario, Canada Al-Ghani Foods Inc. Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Al-Ghani Foods Inc. in a permanent role. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met.Key...


  • Toronto, Ontario, Canada ANY Group Inc Full time

    We are seeking an experienced Administrative Officer to join the ANY Group Inc team. This is a permanent full-time position with a 30-40 hour work week. The successful candidate will have a strong background in administrative procedures and excellent communication skills.Key ResponsibilitiesImplement new administrative procedures and review existing ones to...


  • Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

    Are you a highly skilled administrative professional looking for a challenging opportunity to support senior leaders in a dynamic and fast-paced environment?We are seeking an experienced Administrative Assistant to provide confidential, executive-level administrative support to our Director, Continuing & Community Education, Director Simulation & Digital...


  • Toronto, Ontario, Canada Scarborough Centre for Healthy Communites Full time

    Job Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to our team at the Scarborough Centre for Healthy Communities. The successful candidate will be responsible for compiling data, preparing reports, and supervising staff, among other key tasks.Key Responsibilities:Compile data to prepare documents and...


  • Toronto, Ontario, Canada Ontario Inc Full time

    Job Title: Administrative Assistant - Office OperationsAt Ontario Inc, we are seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities:* Review and evaluate...


  • Toronto, Ontario, Canada Krystos Modern Greek Cuisine Full time

    About the Job:We are seeking an experienced and skilled administrative assistant to join our team. As a key member of our support staff, you will be responsible for providing exceptional customer service and administrative support to our clients.Key Responsibilities:Answering and directing phone calls and emailsProviding administrative support to our...


  • Toronto, Ontario, Canada TAYLOR & MERGUI PROFESSIONAL CORPORATION. Full time

    Job Title: Legal Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Taylor & Mergui Professional Corporation. As a Legal Administrative Assistant, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key...


  • Toronto, Ontario, Canada White Gold Food Inc. Full time

    We are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at White Gold Food Inc.About the JobThis is a permanent, full-time position with an estimated salary range of $45,000 to $60,000 per year, depending on experience.As an Executive Administrative Assistant, you will provide administrative support to our...