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Document Control Specialist
1 month ago
About the Role
AtkinsRéalis is seeking a highly organized and detail-oriented Document Control Specialist to join our team. As a key member of our Document Control team, you will be responsible for administering and enforcing all aspects of Document Control functions through established work processes and procedures for paper and electronic document management.
Key Responsibilities
- Administer and enforce all aspects of Document Control functions through established work processes and procedures for paper and electronic document management.
- Coordinate document management activities with internal departments and clients.
- Ensure quality of all drawings and documents prior to issue (Administrative check), as per established document control procedures.
- Maintain and enforce project procedures associated with relevant Document Control / Record Management processes.
- Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using Candu system (mytrak):Process, print and distribute documentation received from Candu, client, site and suppliers.Monitor and update document baseline.Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
- Ensure the established documentation work processes are implemented, followed and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
- Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
- Generate statistic and ad hoc reports; conduct system queries on the status of documents.
- Assist Engineering and Project Control staff regarding documentation processes and queries.
- Flexibility in work hours to accommodate project demands with occasional preapproved overtime.
Why Choose AtkinsRéalis?
AtkinsRéalis offers a dynamic and inclusive work environment that values diversity and promotes a culture of excellence. We are committed to providing our employees with opportunities for growth and development, and we offer a competitive compensation and benefits package.
Requirements
- College graduate in Business Administration or a minimum of 5 years' experience in related field or transferrable skills.
- Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat and File Transfer Protocol.
- Knowledge of the Records Management System.
- Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
- Good understanding of engineering and procurement documentation.
- Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
- Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
- Self-starter, requiring minimum guidance.
- Uses initiative to identify, investigate and solve problems.
- Good understanding of the document security requirements through the document processing stages including restrictions and export permits.
- Demonstrated capability of working under tight timelines.
