Document Management Specialist

4 weeks ago

Mississauga, Ontario, Canada AtkinsRéalis Full time
Job Description

AtkinsRéalis is a leading provider of nuclear engineering services in Canada and around the world. We are seeking a highly skilled Document Management Specialist to join our team.

The successful candidate will be responsible for coordinating and maintaining documents and records, enforcing project procedures, and discussing document quality assurance issues with engineering and other involved departments. This is a unionized position that requires a strong understanding of document management principles and practices.

The ideal candidate will have a college graduate degree in Business Administration or a technical subject, and a minimum of 5 years of experience in a related field. They will also have knowledge and proficiency in document management software, Microsoft Office programs, and Adobe Acrobat. Additionally, they will have good organizational skills, attention to detail, and the ability to work under pressure to meet schedules.

As a Document Management Specialist at AtkinsRéalis, you will have the opportunity to work on innovative and award-winning projects, and contribute to the safety and sustainability of people, animals, and the environment. You will also have access to a wide array of learning and development opportunities, and a competitive compensation package.

Responsibilities:
  • Administer and enforce all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives.
  • Coordinates document management activities with internal departments and clients by joining or creating online meetings to discuss the activities needed to release documentation inside and outside of the company.
  • Ensures quality of all drawings and documents prior to issue by reviewing quality assurance requirements electronically, as per established document control checklists.
  • Maintains and enforces project procedures associated with relevant Document Control / Record Management processes.
  • Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using the Candu Electronic Document Management System.
  • Process, print and distribute documentation received from Candu, client, site, and suppliers.
  • Monitor and update document baseline.
  • Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.
  • Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
  • Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
  • Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
  • Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
  • Generate statistic and ad hoc reports; conduct system queries on the status of documents.
  • Assist Engineering regarding documentation processes and queries.


Why choose AtkinsRéalis as an employer?

We offer a wide array of learning and development opportunities, a competitive compensation package, and a work environment focused on health and safety. We are committed to hiring individuals with diverse characteristics, backgrounds, and perspectives, and we believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability.

The ideal candidate:

The ideal candidate will have a college graduate degree in Business Administration or a technical subject, and a minimum of 5 years of experience in a related field. They will also have knowledge and proficiency in document management software, Microsoft Office programs, and Adobe Acrobat. Additionally, they will have good organizational skills, attention to detail, and the ability to work under pressure to meet schedules.

Conditions:

Condition of hire – pass security clearance. Hours: 37.5. Flexibility in work hours to accommodate 8:00 am start time & 6:00 pm finish time, work hours laid out by manager within a 7.5 work day. Overtime when applicable.

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