Document Control Specialist
4 weeks ago
Job Title: Document Control Specialist
Job Summary:
We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at AtkinsRéalis. As a key member of our Document Control team, you will be responsible for administering and enforcing all aspects of document control functions, ensuring the quality of all drawings and documents, and maintaining and enforcing project procedures associated with relevant document control/record management processes.
Key Responsibilities:
- Administer and enforce all aspects of document control functions through established work processes and procedures for paper and electronic document management.
- Coordinate document management activities with internal departments and clients.
- Ensure the quality of all drawings and documents prior to issue, as per established document control procedures.
- Maintain and enforce project procedures associated with relevant document control/record management processes.
- Produce and maintain documentation, receive, process, and control deliverables and non-deliverable documentation using Candu system (mytrak).
- Monitor and update document baseline, process and record requests for filing documentation received from Candu or third parties, including all supporting information, administrative, and technical records.
- Interface with internal and external service providers to meet project schedules, coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
- Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
- Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
- Generate statistics and ad hoc reports, conduct system queries on the status of documents.
- Assist Engineering and Project Control staff regarding documentation processes and queries.
- Flexibility in work hours to accommodate project demands with occasional preapproved overtime.
Why Choose AtkinsRéalis?
We offer a wide range of benefits, including:
- The opportunity to work on various major projects for internal and external clients.
- An exciting environment where work-life balance is important.
- A wide array of learning and development opportunities.
- Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
- A work environment focused on health and safety.
Requirements:
To be successful in this role, you will need:
- A college graduate in Business Administration or a minimum of 5 years' experience in a related field or transferrable skills.
- Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, and File Transfer Protocol.
- Knowledge of the Records Management System.
- Proficient in using computerized Document Management applications/Electronic Document Management Systems (EDMS).
- Good understanding of engineering and procurement documentation.
- Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
- Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
- Self-starter, requiring minimum guidance.
- Uses initiative to identify, investigate, and solve problems.
- Good understanding of the document security requirements through the document processing stages, including restrictions and export permits.
- Demonstrated capability of working under tight timelines.
AtkinsRéalis is an equal opportunities employer.
We are committed to diversity and inclusion and welcome applications from candidates with diverse characteristics, backgrounds, and perspectives.
Accommodations:
We are committed to providing accommodations throughout the recruitment and hiring process. If you require any accommodations, please let us know in your application.
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