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Administrative Coordinator

2 months ago


Drayton Valley, Canada Vital Safety Training Ltd. Full time
About the Role

Vital Safety Training Ltd. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Office Management: Manage the day-to-day operations of our office, including maintaining records, preparing reports, and coordinating travel arrangements.
  • Customer Service: Provide excellent customer service to our clients, including responding to inquiries, resolving issues, and providing information.
  • Data Entry: Enter data into our database, including client information, project details, and financial data.
  • Bookkeeping: Assist with bookkeeping tasks, including preparing invoices, reconciling accounts, and maintaining financial records.
  • Travel Arrangements: Arrange travel itineraries, book flights and hotels, and make travel arrangements as needed.
  • Office Supplies: Order office supplies, maintain inventory, and ensure that the office is well-stocked.
  • Minute Taking: Take minutes at meetings, including recording decisions, actions, and follow-up tasks.
  • Reporting: Prepare reports, including financial reports, project reports, and client reports.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 2 years to less than 3 years of experience in an administrative role.
  • Language: English.
  • Computer Skills: MS Excel, MS PowerPoint, MS Access, Quick Books.
  • Transportation: Valid driver's licence.
  • Personal Suitability: Ability to multitask, excellent oral communication, organized, team player, client focus.
Working Conditions

The successful candidate will be required to work in a fast-paced office environment, with minimal supervision. The candidate must be able to work independently and as part of a team, and must be able to prioritize tasks and meet deadlines.

What We Offer

Vital Safety Training Ltd. offers a competitive salary and benefits package, as well as opportunities for professional development and growth.