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Event Planning Specialist

2 months ago

Markham, Ontario, Canada PET VALU Full time

About the Role

PET VALU is seeking a highly organized and detail-oriented Event Planning Specialist to support the planning and execution of all key corporate events, including conferences, tradeshows, and regional meetings.

Key Responsibilities

  • Create event briefs, workback schedules, project plans, and other standard tools used in the event industry.
  • Support the events team in developing event plans, concepts, themes, and designs.
  • Manage conference, trade show, and sponsorship logistics, including processing forms, payments, invoicing, and sponsorship deliverables.
  • Coordinate database management and registration processes, as well as travel arrangements for events requiring transportation.
  • Contribute to event budgets to ensure revenue and expenses are kept within established boundaries.
  • Ensure timely reconciliation of all event invoices.
  • Perform physical tasks during event activations, including lifting up to 40lbs.
  • Travel approximately 25% of the time.

Requirements

  • Experience in event planning, preferably in a corporate setting.
  • Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
  • Excellent written and verbal communication skills.
  • Ability to manage complex assignments with tight deadlines and multiple priorities.
  • Professional maturity and ability to remain calm under pressure.

Competencies

  • Written Communications – ability to write clearly and concisely in various communication settings.
  • Understanding Others – ability to understand group dynamics and motivations.
  • Time Management – ability to prioritize tasks and manage time effectively.
  • Listening – ability to actively listen and accurately restate others' opinions.
  • Customer Focus – dedication to meeting customer expectations and requirements.