Bid and Proposal Specialist

2 months ago

Coquitlam, British Columbia, Canada Safe Fleet Full time

About the Role

At Safe Fleet, we're committed to creating a safer world for everyone. As a Proposal Analyst, you'll play a critical role in helping us achieve this goal by capturing RFP/RFI opportunities, composing and submitting complete, compliant, and persuasive proposals, and acting as the contract manager for cooperative procurement programs for the law enforcement market.

Key Responsibilities

  • Review all in-bound Requests for Proposals (RFP) and Requests for Information (RFI), providing a detailed summary to management for review and opportunity vetting.
  • Responsible for all aspects of proposal response, including technical, presentation, physical/electronic composition, and on-time submission.
  • Obtain high-level or deeper knowledge of all aspects of solution, including technical capabilities, project implementation process, and long-term sales and technical support capabilities.
  • Engage Subject Matter Experts (SME) and distribute relevant portions for input/review when necessary, including Product Management, Sales, Legal, Finance, and Executive teams.
  • Conduct and drive internal meetings so all related stakeholders are aware of potential commitments and Scope of Project for major opportunities.
  • Prepare sales quotes for complex, multi-year projects.
  • Serve as the main point of contact throughout the Request for Proposal (RFP) and Request for Information (RFI), evaluation phase.
  • Track and generate a quarterly report of industry trends and ongoing solution shortfalls when compared to competitors.
  • Maintain an electronic knowledge base of Request for Proposal (RFP) and Request for Information (RFI requirement responses, templates, and images.
  • Create and maintain bid spec documents for the sales team to provide to clients prior to Request for Proposal (RFP) release.
  • Serve as the Contract Administrator for various Cooperative Purchasing Programs
  • Maintain processes/requirements for cooperative contract compliance.
  • Escalate any non-standard or currently non-compliant cooperative contract terms to the relevant internal personnel for resolution.
  • Participate in cooperative contract negotiations with corporate counsel to provide relevant background and context.
  • Initiate and process cooperative contract amendments, including updates to catalogs/pricing.
  • Provide info and train Sales Personnel/PMO on relevant cooperative contract requirements and utilization.
  • Completion of various forms and documentation for executive signature, i.e., Sole Source Letters, Conflict of Interest, Affidavits.

Requirements

  • Ability to deliver high quality documentation paying attention to detail.
  • Ability to quickly grasp complex technical concepts and make them easily understandable in text and pictures.
  • Proficiency in MS Office (Word/Excel/PowerPoint, Visio etc.) and Adobe or Nuance PDF creator.
  • Experience with Salesforce CRM is preferred.
  • Strong organizational skills, with attention to detail.
  • Strong communication, writing, and leadership skills.
  • Strong critical thinking and analytical skills.
  • Ability to work in a fast-paced environment with a specified time schedule.
  • 2+ years law enforcement industry experience preferred.

What We Offer

At Safe Fleet, we're committed to creating a diverse and inclusive workplace where everyone is valued and respected. We promote fair and equitable hiring practices and foster a culture of inclusivity and respect. Our core values of integrity, innovation, teamwork, customer focus, and safety guide our efforts to provide a workplace where all employees can thrive and reach their full potential.

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