Bid and Proposal Specialist

4 weeks ago

Coquitlam, British Columbia, Canada Safe Fleet Full time

About the Role

Safe Fleet is a leading manufacturer of fleet safety solutions, and we're seeking a skilled Proposal Analyst to join our team. As a Proposal Analyst, you will play a critical role in capturing RFP/RFI opportunities, developing and submitting high-quality proposals, and managing cooperative procurement programs for the law enforcement market.

Key Responsibilities

  • Review and summarize all incoming RFPs and RFIs, providing detailed summaries to management for review and opportunity vetting.
  • Develop and submit comprehensive proposals, including technical, presentation, and physical/electronic components, on time and within budget.
  • Collaborate with Subject Matter Experts (SMEs) and distribute relevant information for input and review, including Product Management, Sales, Legal, Finance, and Executive teams.
  • Conduct and lead internal meetings to ensure all stakeholders are aware of potential commitments and scope of project for major opportunities.
  • Prepare sales quotes for complex, multi-year projects.
  • Serve as the primary point of contact throughout the RFP and RFI evaluation phase.
  • Track and generate quarterly reports on industry trends and solution shortfalls compared to competitors.
  • Maintain an electronic knowledge base of RFP and RFI requirement responses, templates, and images.
  • Create and maintain bid spec documents for the sales team to provide to clients prior to RFP release.
  • Serve as the Contract Administrator for various Cooperative Purchasing Programs.
  • Maintain processes and requirements for cooperative contract compliance.
  • Escalate any non-standard or currently non-compliant cooperative contract terms to relevant internal personnel for resolution.
  • Participate in cooperative contract negotiations with corporate counsel to provide relevant background and context.
  • Initiate and process cooperative contract amendments, including updates to catalogs and pricing.
  • Provide information and training to Sales Personnel and PMO on relevant cooperative contract requirements and utilization.
  • Complete various forms and documentation for executive signature, including Sole Source Letters, Conflict of Interest, and Affidavits.

Requirements

  • Ability to deliver high-quality documentation with attention to detail.
  • Ability to quickly grasp complex technical concepts and make them easily understandable in text and pictures.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Visio, etc.) and Adobe or Nuance PDF creator.
  • Experience with Salesforce CRM is preferred.
  • Strong organizational skills, with attention to detail.
  • Strong communication, writing, and leadership skills.
  • Strong critical thinking and analytical skills.
  • Ability to work in a fast-paced environment with a specified time schedule.
  • 2+ years of law enforcement industry experience preferred.

About Safe Fleet

Safe Fleet is a fast-growing manufacturing, service, and technology company with over 1700 employees in over 15 locations across Canada and the US. We're committed to creating a diverse and inclusive workplace where everyone is valued and respected. We promote fair and equitable hiring practices and foster a culture of inclusivity and respect.

Salary Range

$60,000 - $74,000/yr

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