Proposal Coordinator

2 months ago

Coquitlam, British Columbia, Canada Michels Canada Full time
Job Title: Proposal Coordinator

Michels Canada is seeking a highly skilled Proposal Coordinator to join our team. As a key member of our proposal development team, you will play a critical role in the preparation and submission of high-quality proposals to clients.

Responsibilities:
  • Maintain and promote a strong safety culture for all employees, vendors, and customers, and follow all safety policies, procedures, and regulations.
  • Lead/assist in responses to requests for proposals, expressions of interest, and statements of qualifications.
  • Coordinate with multidisciplinary teams to produce high-quality, RFP-compliant submissions by working closely with subject matter experts and conducting thorough quality reviews.
  • Develop and manage the pursuit delivery schedule.
  • Maintain a high standard of document control, including downloading proposal files, creating project files, and ensuring files are maintained with all relevant documents throughout the RFP process.
  • Produce documents in MS Office Suite (required) or Adobe Creative Suite (preferred), which includes InDesign and other applications.
  • Assist proposal writing for major pursuits, including executive summaries, past performance, management approaches, and resume/staffing, collaborating with estimators, technical writers, contract administrators, project managers, and external business partners.
  • Lead and/or serve as a reviewer for formal reviews (pink, red, gold) or as a compliance reviewer on major pursuits.
  • Lead/coordinate debrief meetings and gathering of client feedback on proposals to support continuous improvement. Develop a plan for implementing lessons learned.
  • Lead/coordinate the strategy and preparation of presentation and interview materials.
  • Support the maintenance of marketing information (such as resumes and project sheets).
  • Monitor potential bid opportunities through bid sites for distribution to the appropriate teams and/or managers.
  • Provide a high level of customer service while acting as the single point of contact for the client to address any questions or concerns.
  • Uphold company culture and core values by adhering to Michels Canada's Standards and Policies and working with others to promote and preserve our values while conducting your duties to contribute to a positive and professional work environment.
  • Other duties as assigned.
Requirements:
  • Bachelor's degree or post-secondary diploma in Engineering, Marketing, Communications, Journalism, Business, or related discipline. An equivalent combination of training and experience will be considered.
  • 2-4 years of related experience with proposals and the RFP process.
  • Demonstrates strong communication abilities, through written language and interpersonal communication abilities.
Desired Skills/Qualifications:
  • Eligible to be registered as a Professional Engineer in B.C., Alberta, or Ontario.
  • Experience in the construction industry, preferably in pipeline construction, utility and civil infrastructure, facilities construction, and/or trenchless technology is an asset.
Languages:
  • Must be able to communicate verbally and through written language (by hand and digitally) in English.
Benefits:

We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment.

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