Administrative Assistant, Senior Leaders
1 month ago
We are seeking an experienced Administrative Assistant to provide complex confidential administrative and secretarial support to our Senior Leaders. The successful candidate will be responsible for managing the day-to-day administrative operations, resolving day-to-day problems, and ensuring accurate and timely delivery of administrative services.
Key Responsibilities- Provide administrative support to Senior Leaders, including scheduling meetings, preparing correspondence, and maintaining records.
- Manage the flow of information, maintain the integrity and confidentiality of all information, and interact with senior leaders, managers/directors, and administrative support staff.
- Coordinate meeting logistics, arrange travel and accommodation, and submit HR and Finance information.
- Design, create, and maintain correspondence, documents, presentations, orientation packages, and spreadsheets.
- Process confidential and sensitive documents, and draft and evaluate operating procedures for assigned areas.
- Provide work direction and guidance to support staff, and check the work of others to ensure administrative needs are met.
- Assist in budget development, monitor expenditures, and ensure invoices are authorized to predetermined amounts.
- Prepare and update various documents, including presentations, spreadsheets, correspondence, meeting minutes, and reports.
- A level of education, training, and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program.
- Four (4) years' progressive experience supporting senior-level management.
- Ability to communicate effectively, both verbally and in writing, and work with discretion in preparing and handling information of a confidential or sensitive nature.
- Ability to organize and prioritize work, work under time pressures, and handle interruptions and changing priorities.
- Ability to analyze and interpret guidelines, and work independently to determine appropriate action to take in handling inquiries.
- Knowledge and ability to utilize related equipment and computerized software packages, including word processing, spreadsheet, database applications, scheduling, email, and internet applications.
- Ability to type 60 words per minute.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
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Administrative Assistant, Senior Leaders
2 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThe Administrative Assistant, Senior Leaders provides high-level administrative support to senior leaders and their teams. This role involves coordinating meetings, preparing correspondence, and maintaining accurate records.Key ResponsibilitiesCoordinate meetings, travel arrangements, and catering for senior leaders and their teams.Prepare and...
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Administrative Assistant, Senior Leaders
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for providing administrative assistance, coordinating meetings, managing schedules, and maintaining confidentiality.Key ResponsibilitiesProvide administrative support to Senior...
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Administrative Assistant, Senior Leaders
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for providing administrative assistance, coordinating meetings, managing schedules, and maintaining confidentiality.Key ResponsibilitiesProvide administrative support to Senior...
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Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesCoordinate meetings and events, including preparing agendas,...
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Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesCoordinate meetings and events, including preparing agendas,...
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Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and providing administrative assistance to ensure the smooth operation of our team.Key ResponsibilitiesCoordinate meetings and events,...
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Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and providing administrative assistance to ensure the smooth operation of our team.Key ResponsibilitiesCoordinate meetings and events,...
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Administrative Assistant to Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and providing administrative assistance to ensure the smooth operation of our team.Key ResponsibilitiesCoordinate meetings and events,...
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Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and providing administrative assistance to ensure the smooth operation of our team.Key ResponsibilitiesCoordinate meetings and events,...
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Administrative Assistant to Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
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Administrative Assistant to Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
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Administrative Assistant to Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
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Administrative Assistant to Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
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Administrative Assistant to Senior Leaders
1 week ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThe Administrative Assistant to Senior Leaders will provide complex administrative and secretarial support to designated Senior Leaders and assist with the activities of multiple programs/departments. The successful candidate will manage day-to-day administrative operations, resolve problems, and ensure accurate and timely delivery of...
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Associate Vice President Academic Leader
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Associate Vice President Academic Leader
3 weeks ago
Vancouver, British Columbia, Canada Leaders International Full timeJob Title: Associate Vice President AcademicLeaders International is seeking a highly experienced and visionary leader to fill the role of Associate Vice President Academic. This is a unique opportunity to join a dynamic team and contribute to the strategic development of student services and academic programs at Simon Fraser University.About the RoleThe...
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Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThe Administrative Assistant, Senior Leaders provides high-level administrative support to designated Senior Leaders and assists with the activities of multiple programs/departments. This role involves managing day-to-day administrative operations, resolving problems, and ensuring accurate and timely delivery of administrative services.Key...
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Senior Administrative Leader Support Specialist
2 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThe Senior Administrative Leader Support Specialist provides high-level administrative support to senior leaders, ensuring the smooth operation of their portfolios. This role involves coordinating meetings, managing schedules, and handling confidential information with discretion.Key ResponsibilitiesCoordinate meetings, travel arrangements, and...
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Senior Executive Leader
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Senior Administrative Assistant
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Vancouver, British Columbia, Canada PHSA Full timeAbout the RoleThis position is part of PHSA Talent on Demand – an in-house recruitment service providing talent to PHSA and other health authorities. We manage a robust talent pool of service-minded professionals who are available to start work immediately. Talent on Demand creates a gateway for those who wish to achieve their career goals. Successful...
