Executive Assistant

3 days ago

Winnipeg, Manitoba, Canada Manitoba Institute of Trades & Technology Full time
Job Title: Executive Assistant

Manitoba Institute of Trades & Technology is seeking a highly skilled and experienced Executive Assistant to provide administrative support to senior-level managers and executives.

Job Summary:

The Executive Assistant will be responsible for providing a wide range of administrative services, including calendar management, correspondence, travel arrangements, and budget management. The successful candidate will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team.

Key Responsibilities:
  • Provide administrative support to senior-level managers and executives, including calendar management, correspondence, and travel arrangements.
  • Manage complex calendars, prioritize appointments, and resolve scheduling conflicts.
  • Coordinate the flow of incoming and outgoing information, including emails, mail, and phone calls.
  • Prepare routine to complex correspondence, reports, and presentations.
  • Handle sensitive issues with discretion and confidentiality.
  • Manage budgets, produce financial reports, and reconcile expenses.
  • Develop and maintain complex electronic and paper filing systems.
  • Make travel arrangements, book flights, hotels, and car rentals.
  • Maintain records for staff reporting to the VP, including vacation and leave balances.
  • Perform other administrative duties as required.
Requirements:
  • A post-secondary education in business administration or a related field.
  • A minimum of five years of progressively responsible administrative experience.
  • Experience providing administrative support to senior-level managers or executives.
  • Extensive knowledge of standard computer software and modern office equipment.
  • 40 wpm typing speed.
  • Advanced experience with Microsoft Outlook, Word, Excel, and PowerPoint.
Preferred Qualifications:
  • Experience providing administrative support in an academic environment.
  • Experience in change management, project management, and/or lean management.
Conditions of Employment:
  • Legally entitled to work in Canada.
  • Successful completion of a Criminal Record check, including vulnerable sector and Child Abuse Registry Check.

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