Document Management Specialist

3 weeks ago

Toronto, Ontario, Canada Bantrel Full time

Job Overview


Bantrel is currently seeking a highly skilled Document Controller to join our team based out of Toronto, Ontario. This is a full-time permanent role that offers an exciting opportunity for a champion of diversity and inclusion.


About the Role


We are looking for a qualified individual with a minimum of 5 years of experience in document management, specifically with large projects in an electronic document management system (EDMS) environment. The successful candidate will be responsible for ensuring Bantrel adheres to overarching document management procedures and will work closely with the integrated project team for the Ontario Line Subway project.


Key Responsibilities



  • Evaluate and process all incoming and outgoing documents from Bantrel in a timely manner;
  • Perform prescribed quality assurance and control on all submissions;
  • Interface with internal and external customers on a routine basis to resolve questions or problems;
  • Circulate documents for review according to the review process indicated in the project agreement;
  • Conduct periodic audits of Bantrel submissions and communicate overdue submissions;
  • Attend bi-weekly meetings with Bantrel's document management team to ensure compliance with the review register as per the project agreement;
  • Compile information such as status reports for supervisors, other departments, or project personnel.

Requirements


To succeed in this role, you will require:



  • A minimum of 5 years of experience in document management with large projects in an EDMS environment;
  • Experience with document control and associated work processes;
  • Knowledge of technical vocabularies and terminology common to the assignment;
  • The ability to function well in a fast-paced environment and deal with pressure in a professional manner;
  • Familiarity with and experience using document control software such as SharePoint, Aconex, and ProjectWise;
  • The ability to work independently with minimal day-to-day direction and exercise individual initiative, discretion, diplomacy, and judgment;
  • A high degree of flexibility, strong interpersonal skills, and a proven record as a team player;
  • Good organizational skills;
  • The ability to effectively deal with and adjust quickly to changing priorities.

Compensation and Benefits


We offer a competitive salary range of $70,000 - $90,000 per year, depending on experience, plus benefits and opportunities for professional growth and development.

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