Exhibits Coordinator

3 weeks ago


Toronto, Ontario, Canada Ontario Dental Association Full time

Job Title: Exhibits Specialist

Job Summary:

We are seeking an Exhibits Specialist to join our team at the Ontario Dental Association. In this role, you will be responsible for managing the trade show sales and implementation cycle for our signature event, the Annual Spring Meeting Dental Conference and Trade Show.

Key Responsibilities:

  • Plan, sell, and secure exhibit booth agreements in accordance with annual revenue goals.
  • Develop and implement retention and acquisition strategies for exhibitors.
  • Develop the exhibitor prospectus, working closely with colleagues in creative and graphic design, communications, and events.
  • Ensure the accuracy of content and materials on exhibitor pages of the ASM website.
  • Effectively communicate and enforce booth display standards, provide show logistics assistance, and administrative requirements.
  • Liaise with the general show services contractor and venue on logistical and operational aspects.
  • Supervise the trade show floor during pre-show, move-in, show days, and move-out to ensure a positive exhibitor and attendee experience.
  • Assist the Conference and Events Director with budget development and monitoring for the ASM.

Qualifications:

  • Post-secondary education with a college diploma in a related discipline or equivalent combination of experience and education.
  • Minimum 5 years in meeting planning, including trade show/exhibitor sales and service experience.
  • Demonstrated track record of identifying, cultivating, and serving customers.
  • Demonstrated experience in creating and managing a significant budget.
  • Experience in contracting and managing third-party vendors.
  • Excellent knowledge of MS Word, Excel, PowerPoint, and contact management database programs.

What We Offer:

  • A competitive salary.
  • A benefits plan that includes dental and plenty of vacation days, personal days, and access to a health spending account.
  • A flexible work arrangement with a combination of remote and onsite work.

About Us:

The Ontario Dental Association is a non-profit organization that represents over 90% of dentists in Ontario. We advocate for our members, promote optimal oral health, and support successful professional lives and general well-being.


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