Contract and Data Coordinator

4 weeks ago

Toronto, Ontario, Canada Canadian Partnership Against Cancer Corporation Full time

Job Summary

The Canadian Partnership Against Cancer Corporation is seeking a skilled Contract and Data Coordinator to support the operations of procurement and partner funding activities. This role is responsible for maintaining and managing updates to procurement and partner funding documentation library, responding to inquiries on policies, procedures, templates, and tools, and facilitating the contract execution process.

Key Responsibilities

  • Maintain and manage updates to procurement and partner funding documentation library, including policies, procedures, templates, and tools.
  • Respond to inquiries on policies, procedures, templates, and tools, and elevate issues to the respective team leads as needed.
  • Facilitate the contract execution process, including reviewing final contract documentation package, obtaining necessary approvals, and tracking contract commitment status.
  • Coordinate Partnership teams to review upcoming expiry of contracts and perform analysis to identify contracts requiring changes or follow-up.
  • Ensure accurate and up-to-date information in the Enterprise Resource Planning (ERP) system, including vendor, partner, contracts, and addenda data.
  • Maintain records of all contracts, amendments, and related documentation in the Record Management system.
  • Assist with preparation of quarterly reporting of contracts, pending contract commitments, and generate system reports, gather data, KPIs, and other ad-hoc requests.
  • Assist with development and documentation of procurements and review of vendor submissions for competitive and non-competitive procurements.
  • Act as a liaison between internal teams and external parties involved in contracts, facilitating effective communication and addressing inquiries or disputes.

Requirements

  • College Degree or Diploma in Business Administration or other relevant discipline, or an acceptable combination of education and experience.
  • Obtained or pursuing professional certification in Procurement.
  • Minimum 3 years' experience, preferably in the non-profit or healthcare sector.
  • Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, OneDrive).
  • Experience or knowledge of Enterprise Resource Planning System.
  • Bilingual in both English and French is an asset.

Competencies

The Partnership has core competencies which describe the behaviors we expect to be exhibited by staff. While the role overview and accountabilities describe what the successful incumbent will do, the competencies describe how we expect them to do it. The competencies are a key element to how the Partnership measures performance. There are five universal competencies which need to be exhibited by all staff.

  • Inclusive – values diversity and applies an equity lens; consciously thinks about who needs to be included.
  • Agile – is constantly adapting to partners, priorities, and outcomes; is committed to continuous learning and improvement; promotes new ways of doing things.
  • Collaborative – partners and builds strong relationships; works effectively with team members, focusing on delivering individual contributions to meet collective outcomes.
  • Outcomes-focused – focuses on the ultimate impact, prioritizes work with a focus on underserved groups.
  • Systems-thinking – connects the dots between their work and the broader system, has political acuity.

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