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Administrative Coordinator

2 months ago

Québec, Quebec, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time
About the Role

At Canadian Forces Morale and Welfare Services - CFMWS, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our organization by providing administrative support to our supervisors and teams.

Key Responsibilities
  • Provide administrative support, including data entry, word processing, faxing, photocopying, correspondence, distribution, and follow-up action.
  • Organize meetings, advise attendees, draft and distribute agendas and minutes.
  • Ensure the collection of necessary documentation and arrangement of topic briefings as required by the supervisor in preparation for conferences, meetings, and appointments.
  • Provide support in office administration and records management, including making travel arrangements and travel claims, invoice and order processing, and maintaining web-ready graphics and desktop publishing.
  • Utilize computer software applications for word processing, spreadsheets, presentations, databases, email, and Internet browsing.
Requirements
  • High School diploma and several years of experience in administration or a related field.
  • Experience in office administration and records management, making travel arrangements and travel claims, invoice and order processing, organizing meetings and schedules, drafting and distributing correspondence, preparing reports, and maintaining web-ready graphics and desktop publishing.
  • Competencies in client focus, organizational knowledge, communication, innovation, teamwork, and leadership.
  • Language requirements: French is essential.
What We Offer
  • Health benefits, including drug coverage, healthcare spending account, virtual care, employee and family assistance program, mental health support, travel insurance, dental, vision, life insurance, disability insurance, and accidental death and dismemberment coverage.
  • Work-life balance, including paid vacation, family-related leave, and personal days.
  • Retirement planning, including a defined benefit pension plan and group savings plans.
  • Learning and development opportunities, including tuition assistance, advanced learning programs, payment of professional association memberships, online learning opportunities, and second language training.
  • Perks, including discounts through CF One Member Appreciation.
About Us

Canadian Forces Morale and Welfare Services - CFMWS is a leading organization that champions a healthy, fun, creative, and active lifestyle for Canadian Armed Forces members, Veterans, and their families. We provide a variety of recreation and fitness programs, offer family support, organize charity events, and ensure our members access retail, travel, and banking discounts and customized financial services.

Accommodation

CFMWS is committed to providing an inclusive, equitable, and accessible environment, where all employees feel valued, respected, and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.