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Administrative Coordinator

4 weeks ago

Hamilton, Ontario, Canada Hillfield Canadian Immigration Corporation Full time

Job Title: Administrative Coordinator

Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Hillfield Canadian Immigration Corporation. The successful candidate will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Supervise office and volunteer staff
  • Plan, organize, direct, control, and evaluate daily operations

Requirements:

  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • 7 months to less than 1 year of experience

Work Setting: Consulting firm, Law firm

Work Language: English

Hours: 40 hours per week