Administrative Coordinator

2 weeks ago


Hamilton, Ontario, Canada We Care Rehab Clinic Full time
Job Title: Administrative Coordinator

We Care Rehab Clinic is seeking an experienced and organized Administrative Coordinator to join our team. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our clinic.

About the Role:

This is a permanent full-time position working 35 to 40 hours per week. You will work under pressure in a fast-paced environment with attention to detail.

Key Responsibilities:
  • Coordinate the flow of information to ensure efficient communication within the clinic.
  • Interview patients to obtain case histories and maintain confidential medical files and records.
  • Schedule and confirm appointments, manage calendars, and coordinate meetings.
  • Train staff in procedures and software usage to enhance productivity and efficiency.
  • Complete insurance and other claim forms accurately and efficiently.
  • Maintain filing systems, order supplies, and manage inventory to minimize waste and optimize resources.
  • Determine and establish office procedures and routines to streamline operations.
  • Enter and format electronically based medical reports and correspondence, prepare spreadsheets, and review documents.
Requirements:

To be successful in this role, you will require:

  • A College diploma or CEGEP certificate from a program of 1 year to 2 years.
  • At least 7 months of experience in a similar administrative role.
  • Excellent oral and written communication skills.
  • Strong organizational and time management skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Familiarity with MS Word, Excel, Outlook, and Windows.
Benefits:

We offer a competitive salary of $45,000 - $55,000 per year, commensurate with experience. Additionally, we provide benefits such as health and dental insurance, paid vacation time, and professional development opportunities.

Work Environment:

The ideal candidate will have strong interpersonal and customer service skills, with the ability to work collaboratively in a team environment. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional patient care, please submit your application.



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