Event Planning Coordinator

3 days ago

Toronto, Ontario, Canada Osler Full time
Overview

Osler, Hoskin & Harcourt LLP is one of Canada's leading business law firms with over 1,000 firm members based in offices across the country and in New York.

We are committed to attracting and maintaining top talent and have created a unique firm culture that fosters mentoring and idea exchange. Our team is dynamic and exciting, making us a great place to begin a career or carve out a new path.

Job Summary

We are seeking an energetic and meticulously detail-oriented Event Planning Coordinator to join our Toronto Client Development & Marketing Team. As an Event Planning Coordinator, you will provide support in the planning and delivery of exceptional client experiences, working closely with the events team to execute webinars, in-person events, and client social events.

The successful candidate will have experience in event coordination, preferably in a corporate environment, with a strong understanding of event planning and management principles, methods, and techniques. Proficiency with MS Office and event-related technology, including Salesforce and Zoom, is also required.

Key Responsibilities
  • Provide support to the events team, assisting with the planning and execution of webinars, in-person events, and client social events.
  • Coordinate client social events and entertainment opportunities, including searching and sourcing new venues, restaurants, and trends.
  • Support events related to firm sponsorships and conferences, including organizing firm attendance as sponsored events.
  • Manage the event calendar, event intake forms, and checklists, prepare post-event reporting, and ROI analysis.
  • Utilize Osler event technology to create and send invitations, reminders, and track RSVPs.
  • Coordinate the drafting of invitations and creation of targeted mailing lists.
  • Oversee the production of event collateral, such as nametags, signage, PPT, handouts, and brochures.
  • Coordinate the firm's client gifting program, including regularly sourcing new and interesting products.
  • Manage event-related email boxes to ensure timely responses.
Requirements
  • A relevant university degree or college diploma, plus two years' relevant work experience in planning and executing events.
  • Experience in a professional services environment is an asset.
  • Strong customer-service orientation.
  • Ability to take ownership of projects, multi-task multiple concurrent events, and work effectively in a fast-paced environment.
  • Superior accuracy, attention to detail, creativity, time-management, and organizational skills.
  • Excellent written and oral communication skills.
  • Bilingual (English/French) considered a strong asset.
  • Some overtime may be required.
Benefits

We offer a competitive salary range of $60,000 - $80,000 per year, depending on experience, plus benefits, and a dynamic work environment.

As a valued member of our team, you will enjoy a comprehensive benefits package, including medical, dental, and vision coverage, as well as access to our employee assistance program.

Our hybrid work arrangement offers flexibility to work remotely up to 2 days per week and provides an opportunity to work in a collaborative and innovative environment.

Accessibility and Accommodation

We welcome applications from people with disabilities and people from diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

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