Executive Support Specialist

3 weeks ago

Mississauga, Ontario, Canada The Kalam Overseas and Education Consultant Inc. Full time
Job Title: Executive Support Specialist

We are seeking an organized and detail-oriented Executive Support Specialist to join our team at The Kalam Overseas and Education Consultant Inc.

About the Role:

The successful candidate will be responsible for providing administrative support to senior executives, coordinating events, managing schedules, and maintaining office operations.

An estimated salary of $55,000 - $65,000 per annum is offered based on location and experience.

Key Responsibilities:
  • Coordinate Seminars, Conferences, and Meetings:
  • Arrange seminars, conferences, and meetings with key stakeholders, including suppliers, clients, and internal teams.
  • Supervise and Train Other Workers:
  • Supervise and train other workers in their roles, ensuring they have the necessary skills and knowledge to perform their duties effectively.
  • Determine Office Procedures and Routines:
  • Determine and implement office procedures and routines to ensure smooth day-to-day operations.
  • Schedule Appointments and Confirm Travel Arrangements:
  • Schedule appointments and confirm travel arrangements for executives, ensuring all necessary details are captured.
  • Manage Inventory and Order Office Supplies:
  • Manage inventory levels and order office supplies as needed to maintain a well-stocked and efficient workspace.
  • Set Up and Maintain Filing Systems:
  • Set up and maintain filing systems to ensure accurate and secure storage of documents.
  • Type and Proofread Documents:
  • Type and proofread documents, reports, and other materials to ensure accuracy and professionalism.
Computer and Technology Skills:
  • Proficient in MS Excel, Outlook, PowerPoint, Windows, and Word.
Requirements:
  • Able to multitask and prioritize tasks effectively.
  • Excellent oral and written communication skills.
  • Organized and accurate in all aspects of work.
  • Reliable and able to work under pressure.

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