Contract Administrator

4 weeks ago

Ottawa, Ontario, Canada Assent Full time
Job Description

Assent is seeking a highly skilled and detail-oriented Paralegal to join our legal team. As a key member of our team, you will be responsible for ensuring smooth legal operations, managing multiple tasks, and collaborating closely with our legal team to drive improvements and maintain organization.

Key Responsibilities
  • Workflow Organization: Assist in organizing workflows for the legal team to ensure smooth operations and streamlined processes.
  • Process Improvement: Support the review and development of new processes to enhance team efficiency, productivity, and overall impact.
  • System Setup: Help establish new intake systems and tools to maintain organization and efficiency within the legal team.
  • Template Management: Organize and build a comprehensive library of templates for use by both team members and internal stakeholders.
  • Contract and Agreement Updates: Assist in updating agreement templates and online terms to reflect the most current legal standards.
  • Contract Lifecycle Management: Support the management of contract lifecycles, including redlining, validating execution versions, and storing executed contracts securely.
  • Drafting and Preparing Contracts: Assist in preparing and drafting routine contracts, such as NDAs and simple service agreements, under the supervision of legal counsel.
  • Project Management: Support or manage various legal projects as they arise, ensuring timely and effective completion.
  • Client Communication: Serve as a key communicator with internal business clients, providing support in all areas mentioned above.
Qualifications
  • A Paralegal/Law Clerk Degree, or equivalent professional experience in contract administration.
  • Experience in contract management, either in-house or at a law firm, with a strong background in drafting commercial agreements, including NDAs, sales, and procurement.
  • Incredible organizational and time management skills, with the ability to handle multiple projects, initiatives, and stakeholders simultaneously while prioritizing effectively, working efficiently, and demonstrating flexibility as workloads fluctuate with minimal supervision.
  • A solutions-oriented, can-do attitude with a positive outlook and proactive approach to puzzle-solving, driven by resourcefulness and a genuine curiosity about how things work.
  • Meticulous attention to detail and keen observation skills, enabling you to notice even the smallest details and identify opportunities for improvement.
  • Outstanding oral and written communication skills. You can effectively convey complex information to diverse audiences in a clear, straightforward manner.
  • A solutions-oriented, can-do attitude with a positive outlook.
  • Excellent interpersonal and customer service skills, with the ability to collaborate effectively with various internal stakeholders across dynamic teams, requiring adaptability and a solution-oriented approach.
Bonus Experience
  • Experience with Ironclad or other contract management software.
  • Experience in a data-driven and entrepreneurial environment.
Life at Assent

We believe that you and your family's well-being is important. As a result, we offer vacation time that increases with tenure, comprehensive benefits packages (details vary by country), life leave days, and more.

It's not all about the money – well, it's a little about the money. We understand that financial health is important and we offer a competitive base salary, a corporate bonus program, retirement savings options, and more.

There is purpose beyond your work. We provide our team members with flexible work options, volunteer days, and opportunities to get involved in corporate giving initiatives.

At Assent, curiosity is not only valued but encouraged. You will receive professional development days that are available to you the day you start.

We are committed to growing and sustaining an environment where our team members feel included, valued, and heard. Our diversity and equal opportunity practices are guided and championed by our Diversity and Inclusion Working Group and our Employee Resource Groups (ERGs).

We are an equal opportunity employer and welcome applications from diverse candidates. If you require assistance or accommodation throughout any part of the interview and selection process, please contact us and we will be happy to help.

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