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Senior Administrative Assistant, Sales
2 months ago
Job Summary: We are seeking a highly skilled and experienced Senior Administrative Assistant to join our Sales team at Kal Tire. The successful candidate will provide exceptional administrative support to our Vice President of Commercial Sales, ensuring increased organizational efficiency and exceptional customer service.
Key Responsibilities:
* Provide administrative support to the Vice President of Commercial Sales, including attending divisional meetings and events, creating meeting agendas, and distributing meeting minutes.
* Manage the Vice President's calendar, schedules, and day-to-day responsibilities.
* Coordinate travel arrangements, including booking flights, hotels, and meals, and maintain schedule details.
* Prepare and code invoices and expense reports.
* Manage payroll entry for the department and work with HR as required.
* Facilitate onboarding of new team members and act as a backup for keeping the Sales Resource Library SharePoint site up to date.
Reporting & Document Management:
* Coordinate the preparation of various department reports and follow up with stakeholders to ensure accurate and timely documentation.
* Process and review incoming correspondence, field inquiries, and direct forms for signatures.
* Prepare PowerPoint presentations for meetings as required.
* Provide professional backup for all Executive Assistants as required.
* Manage Active Directory distribution groups and administer the NHL ticket fund.
Event Coordination:
* Organize and coordinate off-site functions, including client events, tradeshows, and divisional meetings.
* Coordinate with stakeholders regarding speaker requirements, meeting agendas, and meeting room requirements.
* Negotiate vendor contracts as required.
Requirements:
* 3+ years of experience in a senior administrative function or equivalent role within a medium to complex organization.
* Advanced experience with Office 365, including Word, Excel, PowerPoint, Publisher, and Outlook.
* OneDrive, SharePoint, and Teams experience are assets.
* Self-starter with the ability to work autonomously with little oversight/guidance.
* Detail-oriented and able to work within time constraints on multiple projects.
* Demonstrated experience booking and coordinating executive-level travel.
* High standards of ethics and confidentiality to handle sensitive information.
* Flexibility to thrive in a fast-paced and ever-changing environment.
What We Offer:
* Target compensation: $56,523 - $64,231 per year, based on experience.
* Comprehensive medical and dental benefits.
* Employee Assistance Program.
* Group RRSP/DPSP matching program.
* Company cell-phone.
* Discount on tires and mechanical services.
* Positive work culture, opportunities for growth and development, and work-life balance.
* Opportunities for professional development, such as training programs, mentorship, and tuition reimbursement.
Eligibility: Candidates must be legally eligible to work for any Canadian employer.
