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Administrative Assistant

4 weeks ago

Edmonton, Alberta, Canada Optimum Immigration Full time

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Optimum Immigration. As an Office Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:

  • Arrange and Coordinate Events: Plan and coordinate seminars, conferences, and other events to support our team's goals.
  • Establish Office Procedures: Determine and establish office procedures and routines to ensure efficiency and productivity.
  • Schedule Appointments: Schedule and confirm appointments for our staff and clients.
  • Communicate Effectively: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Compile Data: Compile data, statistics, and other information to support our team's decision-making.
  • Manage Office Supplies: Order office supplies and maintain inventory to ensure our office is well-stocked and organized.
  • Organize Filing Systems: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Prepare Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.

Requirements:

  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent oral and written communication skills, organized, accurate, reliable, and proficiency in MS Windows and electronic scheduling software.

Work Environment: Fast-paced environment, work under pressure, attention to detail, and repetitive tasks.

Personal Suitability: Excellent oral communication, excellent written communication, organized, accurate, reliable, and a strong work ethic.