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Administrative Coordinator III

2 months ago

Toronto, Ontario, Canada University Health Network Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Coordinator III to join our team at the University Health Network. This is a permanent full-time position that will provide administrative support and project coordination services for our Radiation Medicine Program.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the Department of Radiation Oncology Business Administration Manager and Senior Management Team.
    • Train and guide junior administrative staff in non-routine tasks.
    • Respond to inquiries and address complex issues related to RMP/UHN policies and procedures.
  • Project Coordination
    • Coordinate high-profile events and projects with timelines ranging from weeks to months.
    • Plan and coordinate meetings, workshops, and other events.
    • Develop and maintain departmental databases and reports.
  • Communication and Collaboration
    • Communicate and interpret policies and procedures to various stakeholders.
    • Collaborate with members of the team and other departments to achieve common goals and objectives.
    • Resolve conflicts and issues in a professional and timely manner.
  • Financial and HR Support
    • Assist with reconciling financial statements and investigating variances.
    • Prepare documentation for financial year-end reporting.
    • Support HR-related submissions for new hires, contract extensions, and leaves.
  • Additional Responsibilities
    • Coordinate trainee programs and projects.
    • Perform cross-functional duties as assigned or requested.
Requirements
  • At minimum, completion of a college diploma in office administration or recognized equivalent.
  • Min. four (4) years of relevant experience as an Administrative Assistant required.
  • Experience in providing administrative support for a wide variety of settings and stakeholders.
  • Advanced verbal and written communication skills.
  • Leadership skills, including the ability to train, motivate, and provide guidance to administrative staff.
  • Collaboration and conflict resolution skills.
  • Advanced proficiency in Microsoft Office and document management applications.
  • Excellent decision-making and problem-solving skills.
  • Ability to maintain privacy and confidentiality.
  • Ability to work well under pressure and use good judgment and situational awareness.
  • Excellent organizational and time management skills.
  • Client service-oriented with the ability to effectively work with diversity.