School Organization Technician

1 week ago

Québec, Quebec, Canada Central Québec School Board Full time

Job Summary

The School Organization Technician will provide administrative support to schools in the creation of master schedules and other grids, such as exam schedules, based on rationalization and efficiency criteria. The successful candidate will also be responsible for adapting and applying procedures for administrative operations such as student registration, attendance tracking, exams, report card preparation, eligibility to the English school and sanction of studies, and summer course programming.

Key Responsibilities

  • Support schools in creating master schedules and other grids, taking into account relevant factors such as course options, student course choices, teaching fields, pedagogical regime, available facilities, formation group rules, teaching periods, and other constraints such as facility dispersion and transportation availability.
  • Assist in collecting data for student registration and course selection; participate in designing and adapting a form for this purpose, ensure that the school secretary manages the return of completed forms, that school secretaries make agreed-upon corrections, and produce various statistics necessary for establishing a master schedule.
  • Perform specific analyses, extractions, exploitations, and reports using appropriate software, allowing for controls or compliance with procedures for subjects such as student attendance management, report card production, data management and transmission for sanction of studies, financing, accounting, budgeting, student overages, student permanent codes, student absences, substitute teaching, school transportation, failures, and other lists or reports for transmission, including to the Ministry.
  • Ensure that student files are up-to-date by supporting each school with directives and policies surrounding these files.
  • Provide training and offer required support concerning school organizational procedures and the use of various software to those involved in these operations; as needed, use a word processor, spreadsheet, and Internet.
  • Respond, as needed, to information requests from other school intervenants, the school board, or parents; may be called upon to initiate school secretaries less experienced and to coordinate the work of support personnel in tasks related to the realization of technical operation programs under their responsibility.
  • Perform any other related tasks as necessary.

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