Facilities Operations Manager

1 month ago

Kamloops, British Columbia, Canada EllisDon Full time
Job Title: Assistant Manager, Facilities Operations

In this role, you will be responsible for ensuring the smooth operation of facilities and assets, including planning, developing, and implementing operational procedures, manuals, and templates. You will also be responsible for maintaining document revision history, reviewing bid documentation, and attending confidential meetings to take minutes and manage action items.

Key Responsibilities:
  • Act as a transition between the Construction phase and Operations phase of a P3 project, preparing contractually required document schedules, managing deadlines, leading collaborative meetings with project stakeholders, and writing submittals for external customers and internal use.
  • Conduct site visits and collaborate with Subject Matter Experts (SMEs) to review Scope of Work and Standard Operating Procedure documentation for various projects and site-specific assets.
  • Review shop drawings and sub-contractor submittals.
  • Plan, develop, organize, write, and edit operational procedures, manuals, and templates.
  • Maintain document revision history to ensure adherence to audit requirements.
  • Meet with key stakeholders in P3 projects to develop high-level relationships and develop trust in the project.
  • Project management of P3 projects, creating collaborative meeting schedules and leading discussions with key stakeholders to ensure priority topics are discussed, maintaining a log of discussed items.
  • Review legislative requirements to conduct a task analysis.
  • Attend confidential meetings to take minutes and manage action items.
  • Aide in maintaining a fulsome library of Renovation Works-related documentation: drawings, O&M manuals, warranty information.
  • Prepare/review impact notices and distribute to client and internal EDFS staff within prescribed timelines – specific to Renovation Works.
  • Represent EDFS in Renovation Works meetings, presentations, and client demos.
  • Liaise with Manager, Plant & Maintenance Operations to solicit input and/or coordinate EDFS resources related to required shut downs for Renovation Works.
  • Oversight and management of GT Latent Defects, including subcontractor coordination.
  • Prepare and deliver Interface Agreement Notices as required, including Latent Defects in the GT.
Requirements:
  • A knowledge of P3 projects and building assets is a must.
  • An Engineering degree or diploma and/or 1-3 years of administrative or construction experience.
  • Experience with document management software and best practices, e.g., SharePoint, Aconex, Google Drive, Microsoft Office.
  • A working knowledge of construction equipment and techniques, drawings, and specifications, and building materials.
  • The ability to develop organization systems to support project success.
  • Awareness of legislative requirements/standards, i.e., healthcare specific, environmental, asset-specific (e.g., generator, chillers, cooling towers), etc.
  • Ability to simplify complex information.
  • High accuracy and attention to detail.
  • Strong analytical, problem-solving, multitasking, and organizational skills.
  • Demonstrated ability to meet deadlines and project objectives.
  • Ability to identify audience and write accordingly.

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