Facilities Operations Coordinator

7 days ago

Montreal, Quebec, Canada Abbott Full time

The Opportunity

Abbott is seeking a highly skilled Facilities Operations Coordinator to support the Area Facilities Manager in maintaining and optimizing our facilities operations. As a key member of our facilities team, you will be responsible for providing administrative support, managing outside contractors, and coordinating project activities.

Responsibilities:

  • Assist the Area Facilities Manager in all aspects of project implementation as needed.
  • Support the Area Facilities Manager with external contracts as required.
  • Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.
  • Coordinate all Facilities activities, work direction, and support systems.
  • Supervise and train facilities employees (if applicable) and contractors as needed.
  • Independently maintain and update administrative policies and processes.
  • Manage all work requests, assigning work orders, and providing the overall system administration.
  • Managing building and equipment maintenance schedules
  • Responding to urgent maintenance calls
  • Preparing for emergencies by creating building evacuation and other action plans (employee training, annual fire drill, etc.)
  • Overseeing the first aid training for the building employees.
  • Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies
  • Liaising with vendors and suppliers on behalf of Area Facilities Manager
  • Reporting to the Area Facilities Manager on a regular basis
  • Supervising cleaning crews and maintenance workers
  • Documenting processes and keeping maintenance records
  • Monitoring maintenance budget spending
  • Planning, organizing, coordinating, and directing special events.
  • Determining staffing needs for special events. Authorizing or securing additional staff as required.
  • In conjunction with local HR, manage the employee access cards (new hires, termination, temp. cards, building maintenance cards, etc.)
  • In conjunction with local HR, manages the security cameras.
  • Responsible for the loading dock and mailroom (operations and administrative duties of the mailroom).
  • Responsible for maintaining ISO 50001 certification.
  • Distribution of daily mail and deliveries to building employees
  • Experience working with various couriers such as Purolator, FedEx DHL, UPS, Canada Post
  • Responsible for purchasing office supplies, paper for printers and other facilities purchases as required.
  • Organizing delivery and pickup for archive boxes.
  • Maintaining an updated and organized sorting center for mail distribution.
  • Maintaining good running operation of the Purolator shipping system and other shipping suppliers and their supplies.
  • Managing and maintaining envelope feeder and postage machine.
  • Managing and overseeing the Recycling program and Confidential Document destruction.

Requirements:

  • College degree (DEC)
  • 5+ years of experience in a similar role;
  • The incumbent must be able to communicate well in English (50% of the time), as his or her duties require interaction with stakeholders and colleagues outside Quebec and Canada.

Estimated Salary: $65,000 - $85,000 per year

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