Medical Administrative Assistant

4 weeks ago


Toronto, Ontario, Canada Hellenic Care for Seniors (Toronto) Inc. Full time
Job Description

We are seeking a highly skilled and organized Medical Administrative Assistant to join our team at Hellenic Care for Seniors (Toronto) Inc.

Job Summary

This is a full-time position requiring 1-2 years of experience, with a college, CEGEP or non-university diploma in a 1-2 year program. English language proficiency is required.

Key Responsibilities
  • Schedule appointments and confirm them with clients in a timely manner.
  • Maintain accurate and up-to-date filing systems and organize documents efficiently.
  • Order supplies and manage inventory levels to ensure seamless operations.
  • Arrange travel, itineraries, and make reservations as needed for staff and clients.
  • Enter and format medical reports and correspondence electronically, preparing spreadsheets and documents for review by management.
  • Initiate and maintain confidential medical files and records, adhering to strict data protection protocols.
  • Prepare draft agendas for meetings, take minutes, and distribute them accordingly to stakeholders.
  • Perform various data entry tasks to support administrative functions.
  • Provide exceptional customer service to clients, responding promptly to their inquiries and concerns.
Requirements
  • Proficient in MS Word, including document formatting and editing.
  • Skilled in electronic mail communication, utilizing email templates and tracking responses.
  • Proficient in MS Excel, including data analysis and spreadsheet creation.
  • Knowledgeable in MS Windows, including operating system navigation and troubleshooting.
  • Skilled in MS Outlook, including calendar management and scheduling.
Preferred Qualifications
  • Correspondence and reports management experience.
  • Records maintenance and management skills.
Working Conditions
  • Ability to work under pressure and maintain attention to detail in a fast-paced environment.
What We Offer
  • A competitive salary range of $55,000 - $65,000 per annum.
  • Dental plan and healthcare plan available.
  • Group insurance benefits provided.
  • Awareness training provided to create a welcoming work environment for persons with disabilities.
  • Diversity and cross-cultural training provided to create a welcoming work environment for newcomers and/or refugees.
  • Awareness training provided to create a welcoming work environment for youth.
  • Awareness training provided to create a welcoming work environment for Veterans.
  • Cultural competency training and awareness training provided to create a welcoming work environment for Indigenous workers.
  • Awareness training provided to create a welcoming work environment for mature workers.
  • Diversity and cross-cultural training provided to create a welcoming work environment for members of visible minorities.


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