Medical Administrative Assistant
4 weeks ago
We are seeking a highly skilled and organized Medical Administrative Assistant to join our team at Hellenic Care for Seniors (Toronto) Inc.
Job SummaryThis is a full-time position requiring 1-2 years of experience, with a college, CEGEP or non-university diploma in a 1-2 year program. English language proficiency is required.
Key Responsibilities- Schedule appointments and confirm them with clients in a timely manner.
- Maintain accurate and up-to-date filing systems and organize documents efficiently.
- Order supplies and manage inventory levels to ensure seamless operations.
- Arrange travel, itineraries, and make reservations as needed for staff and clients.
- Enter and format medical reports and correspondence electronically, preparing spreadsheets and documents for review by management.
- Initiate and maintain confidential medical files and records, adhering to strict data protection protocols.
- Prepare draft agendas for meetings, take minutes, and distribute them accordingly to stakeholders.
- Perform various data entry tasks to support administrative functions.
- Provide exceptional customer service to clients, responding promptly to their inquiries and concerns.
- Proficient in MS Word, including document formatting and editing.
- Skilled in electronic mail communication, utilizing email templates and tracking responses.
- Proficient in MS Excel, including data analysis and spreadsheet creation.
- Knowledgeable in MS Windows, including operating system navigation and troubleshooting.
- Skilled in MS Outlook, including calendar management and scheduling.
- Correspondence and reports management experience.
- Records maintenance and management skills.
- Ability to work under pressure and maintain attention to detail in a fast-paced environment.
- A competitive salary range of $55,000 - $65,000 per annum.
- Dental plan and healthcare plan available.
- Group insurance benefits provided.
- Awareness training provided to create a welcoming work environment for persons with disabilities.
- Diversity and cross-cultural training provided to create a welcoming work environment for newcomers and/or refugees.
- Awareness training provided to create a welcoming work environment for youth.
- Awareness training provided to create a welcoming work environment for Veterans.
- Cultural competency training and awareness training provided to create a welcoming work environment for Indigenous workers.
- Awareness training provided to create a welcoming work environment for mature workers.
- Diversity and cross-cultural training provided to create a welcoming work environment for members of visible minorities.
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