Executive Support Specialist

4 weeks ago

Mississauga, Ontario, Canada Learn 4 Earn Full time
Job Description

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Learn 4 Earn. As an Executive Support Specialist, you will be responsible for providing administrative support to our executives, ensuring the smooth operation of our office.

About the Role
  • This is a permanent position working 30-40 hours per week.
  • The work language is English.
Responsibilities
  1. Establish and implement policies and procedures to ensure efficient office operations.
  2. Record and prepare minutes of meetings, seminars, and conferences, highlighting key takeaways and action items.
  3. Schedule and confirm appointments, ensuring seamless coordination with our executives and external stakeholders.
  4. Answer telephone calls and relay messages promptly and professionally, providing excellent customer service.
  5. Respond to electronic inquiries in a timely manner, addressing all concerns and questions.
  6. Compile data, statistics, and other information to support decision-making and strategic planning.
  7. Order office supplies and maintain inventory levels, ensuring we always have the necessary resources to operate effectively.
  8. Greet visitors and direct them to the relevant contacts or service areas, providing a warm and welcoming experience.
  9. Type and proofread correspondence, forms, and other documents, maintaining accuracy and attention to detail.
  10. Provide exceptional customer service, responding to all inquiries and concerns in a professional and timely manner.
  11. Maintain and manage digital databases, ensuring accurate and up-to-date information.
What We Offer
  • A competitive salary range of $45,000 - $60,000 per year, commensurate with experience.
  • Ongoing training and development opportunities to enhance your skills and knowledge.
  • A dynamic and supportive work environment that values teamwork and collaboration.
Requirements
  • Secondary (high) school graduation certificate.
  • 1-2 years of experience in a similar role.

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